Office of the City Manager
The City of Salem operates through the Council-Manager form of government. In this form, the elected officials are policy makers who establish a vision for their City and who hire a professional manager to carry out policy and ensure that all residents are being equitably served. The manager coordinates the work of department heads and other employees, who help ensure the efficient delivery of services. By building public/private partnerships, managers target all of a community's resources to solve current problems.
Organization
Interim City Manager - Deborah McKinney Huff
Assistant City Manager - Bev West
Administrative Assistant - Jill Combs
City Manager General Discription of Work:
This is highly responsible administrative work in directing the activities of all municipal departments. Work involves the responsibility for the efficient and effective operation of all City Departments through planning, organizing, and directing their activities.
Supervision Received:
Works under the broad policy guidance and direction of the City Council.
Supervision Exercised:
Exercises general supervision over all employees in the Adminsitrative Department, and active control department heads, and close or general supervision through the department heads over all personnel.
Duties: (the listed examples may not include all duties performed by this class)
Plans, organizes, and directs the programs and activities of all municipal deparments: provides leadership in the initiation and enactment of new and improved policies and procedures.
Orders the preparation and submission of the annual budget; approves purchases of supplies and prepares regular activity reports, special reports, and insures proper record keeping of all functions, as required.
Formulates and prescribes work methods and procedures to be followed by City departments; appraises work conditions; takes necessary steps to improve operations of various City departments.
Cooperates with City, County, State, and Federal officers in planning and coordinating City functions.
Advises and assists subordinates in highly complex job or departmental operational tasks.
Plans and implements programs of public information to explain and promote the activities and the City.
Makes decisions concerning the hiring or firing of employees except those covered by Police Services or other tenure of office statutes.
Attends all City Council meetings; keeps Council informed as to the affairs of the City; recommends to the Council action as may be necessary or expedient for the welfare of the City.
Requirements:
Education
Requires skills, knowledge, and mental development equivalent to completion of a minimum of four (4) years of college with Bachelor of Science degree in Public Administration or closely related areas, or comparable education, training, and/or experience.
Experience
Requires a minimum of five (5) years experience in a comparable, progressively responsible supervisory and/or administrative experience, with experience as a practicing city manager preferable.
Thorough knowledge of current procedures, practices, and the principles of public administration.
Thorough knowledge of municipal rules and regulations and the applicable State and Federal laws and ordinances.
Considerable knowledge of current literature, trends, and developments in field of public administration.
Considerable knowledge of the standards by which the quality of municipal services are evaluated.
Considerable knowledge of the functions of other governmental jurisdictions and authorities as they relate to the City.
Considerable ability to plan, organize, and direct the work of a large number of subordinates performing varied operations connected with municipal activities, and considerable ability to develop proper training and instructional procedures for those employees, and to maintain a high level of discipline and morale.
Considerable ability to establish and maintain effective working relationships with other City officials, authorities of other governmental levels, civic leaders, the public, and news media.
Considerable ability to prepare and present effective oral and written informational material relating to the activities of various municipal departments.
City Manager's Responsibilities
~ Work with and support elected officials to develop effective policies.
~ Ensure that all laws and ordinances are equitably enforced.
~ Seek feedback from residents and businesses to address and solve problems.
~ Supervise department heads, employees and top appointees.
~ Prepare and administer the annual budget.
~ Investigate and address citizen complaints.
~ Manage the day-to-day operations of the City.
Assistant City Manager's Responsibilities
~ Supervise and coordinate City Hall clerical staff.
~ Provide support to the CIty Manager and Department Directors.
~ Serve as liaison between staff and teh City Manager with regard to work projects, policy issues and other concerns that need to be addressed.
~ Investigate, analyze and formulate strategies for resolution of emerging issues and priorities, as appropriate.
~ Represent the City Manager with boards, commissions, and community groups, as needed.
Administrative Assistant's Responsibilities
~ Serve as receptionist, answer switchboard, screen callers and visitors, and refer complaints.
~ Maintain website.
~ Sort and route mail to various departments.
~ Serve as support staff for city manager and department heads in routine as well as confidential matters.
~ Register participants in recreation programs.
~ Serve as Recording Secretary for various boards.
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