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City Manager
Contact TypeContact Information
City Manager
City Clerk / Asst. to the City Manager
101 South Broadway Avenue
Salem, IL 62881
(618) 548-2222 ext 12
(618) 548-5330
B. Gruen Email:
B. Quinn Email:
Monday - Friday
8:00AM - 5:00PM

Office of the City Manager                                                                   
The City of Salem operates through the Council-Manager form of government.  In this form, the elected officials are policy makers who establish a vision for their City and who hire a professional manager to carry out policy and ensure that all residents are being equitably served.  The manager coordinates the work of department heads and other employees, who help ensure the efficient delivery of services.  By building public/private partnerships, managers target all of a community's resources to solve current problems.

City Manager - Bill Gruen
Assistant City Manager - Bev West

Requires skills, knowledge, and mental development equivalent to completion of a minimum of four (4) years of college with Bachelor of Science degree in Public Administration or closely related areas, or comparable education, training, and/or experience.

Requires a minimum of five (5) years experience in a comparable, progressively responsible supervisory and/or administrative experience, with experience as a practicing city manager preferable.

Thorough knowledge of current procedures, practices, and the principles of public administration.

Thorough knowledge of municipal rules and regulations and the applicable State and Federal laws and ordinances.

Considerable knowledge of current literature, trends, and developments in field of public administration.

Considerable knowledge of the standards by which the quality of municipal services are evaluated.

Considerable knowledge of the functions of other governmental jurisdictions and authorities as they relate to the City.

Considerable ability to plan, organize, and direct the work of a large number of subordinates performing varied operations connected with municipal activities, and considerable ability to develop proper training and instructional procedures for those employees, and to maintain a high level of discipline and morale.

Considerable ability to establish and maintain effective working relationships with other City officials, authorities of other governmental levels, civic leaders, the public, and news media.

Considerable ability to prepare and present effective oral and written informational material relating to the activities of various municipal departments.

City Manager's Responsibilities
~ Work with and support elected officials to develop effective policies.
~ Ensure that all laws and ordinances are equitably enforced.
~ Seek feedback from residents and businesses to address and solve problems.
~ Supervise department heads, employees and top appointees.
~ Prepare and administer the annual budget.
~ Investigate and address citizen complaints.
~ Manage the day-to-day operations of the City.

Assistant City Manager's Responsibilities
~ Supervise and coordinate City Hall clerical staff.
~ Provide support to the CIty Manager and Department Directors.
~ Serve as liaison between staff and teh City Manager with regard to work projects, policy issues and other concerns that need to be addressed.
~ Investigate, analyze and formulate strategies for resolution of emerging issues and priorities, as    appropriate.
~ Represent the City Manager with boards, commissions, and community groups, as needed.

Administrative Assistant's Responsibilities
~ Serve as receptionist, answer switchboard, screen callers and visitors, and refer complaints.
~ Maintain website.
~ Sort and route mail to various departments.
~ Serve as support staff for city manager and department heads in routine as well as confidential    matters.
~ Register participants in recreation programs.
~ Serve as Recording Secretary for various boards.