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Method of Requesting Records Under the Freedom of Information Act
        
CITY OF SALEM, ILLINOIS
FREEDOM OF INFORMATION DIRECTORY
Method of Requesting Public Records & Directory of FOIA Officers
Under the Freedom of Information Act as Amended by Public Act 96-542, Effective 1/01/2010
5 ILCS 140 and City Code of Ordinance


FOIA Officers:
        Bev Quinn, Salem City Hall, 101 South Broadway, Salem, IL  62881
        Phone:  618-548-2222, ext. 20
        Fax:  618-548-5330
        E-mail:  cityclerk@salemil.us

        Police Chief Sean Reynolds, Salem Police Dept., 201 S. Rotan, Salem, IL 62881
        Phone:  618-548-2232
        Fax:  618-548-7793
        E-mail:  sreynolds@salemilpolice.org

Deputy FOIA Officers:
        Amanda Hartley, Salem Police Dept., 201 S. Rotan, Salem, IL 62881
        Phone:  618-548-2232
        Fax:  618-548-7793
        E-mail:  ahartley@salemilpolice.org
        
        

Any person requesting public records of the City of Salem may make such a request during regular business hours 8:00 a.m. to 5:00 p.m. or to the Police Department 24/7 either in person, in writing, by phone, fax, or e-mail to one of the FOIA officers listed above.  The request should specify in detail the particular record requested to be inspected or copied.  The request should also specify if any records are to be certified.  FOIA Request Forms to request inspection or copy of records are available at Salem City Hall, Salem Police Department, or on the City website.  


Fee Schedule:
a)      First 50 pages, black and white, letter or legal, no cost.
b)      Each additional page, black and white, letter or legal, $0.15.
c)      Police Department – Accident Reports, $5.00 per Report (Illinois Vehicle Code)
d)      Electronic records shall be formatted subject to reimbursement for costs of recording medium.
e)      Color copies or copies in a size other than letter or legal shall be reimbursed to actual costs.
f)      Certification sheet, one dollar ($1.00) per record.
g)      Prepayment of copying costs may be requested if it is determined that the probable cost of copying requested records exceed $10.00.

Public records may be furnished without charge or at a reduced charge, as determined by the City, if the person requesting the documents states the specific purpose for the request and indicated that a waiver or reduction of the fee is in the public interest.  Waiver or reduction of the fee is in the public interest if the principal purpose of the request is to access and disseminate information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit.  

Each request for public records will be made complied with or denied within five working days after its receipt.  The five day period may be extended to fourteen working days if required.  

NOTE:  Some public records are exempt from inspection and copying under the provisions of the Freedom of Information Act, including records that are specifically prohibited from disclosure by federal or state law or rules and regulations implementing federal or state law.  A copy of the exemptions under the Act may be obtained from the City Clerk’s Office upon request or at the Illinois Attorney General’s web site:  http://foia.ilattorneygeneral.net/FreedomofInformationAct.aspx  


Procedures for Appeal of a Denial to Inspect or Copy a Public Record  

A person whose request to inspect or copy a public record is denied may file a request for review with the Public Access Counselor established in the office of the Attorney General not later than 60 days after the date of the final denial.  The request for review must be in writing, signed by the requester, and include a copy of the request for access to records and any responses from the public body.

Cara Smith
Public Access Counselor
Office of the Attorney General
500 S. 2nd Street
Springfield, IL  62706




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MUNICIPAL INFORMATIONAL DIRECTORY
101 South Broadway, Salem, IL 62881
618-548-2222
___________________________________________________________________________________________

Salem was founded in 1823, incorporated as the Town of Salem on February 14, 1855, and incorporated as the City of Salem on April 17, 1865.  The City of Salem is a non-home rule unit that operates under the city manager form of government. The City Council is comprised of the Mayor and four Councilmen who are elected at large for four-year terms.  The Mayor is the official head of the city.  The powers of the Mayor and Council are purely legislative; except as otherwise provided in the ordinance for the office of the Mayor.  The City Manager is selected by the Council and is responsible for the efficient administration of the business of the city.  The City Clerk, the City Treasurer, and Members of Boards and Commissions are all appointed by the Mayor, with the consent of the Council. The population of the City is 7,909 as of the 2000 Census figures.

It is the purpose of the City of Salem to promote and protect the health; safety and welfare of all citizens while advancing a program of activities intended to enhance the socioeconomic structure within its jurisdiction.

The City of Salem operating budget for Fiscal Year Ending April 30, 2010 is $20,573,379.00.  The City has approximately 85 full-time employees and 14 part-time seasonal employees.

_____________________________________________________________________________
Mayor and City Council
Elected for Four-year Staggered Terms
                        

Rex Barbee – Mayor
Term Ending 4/30/2019
Nic Farley – Councilman
Term Ending 4/30/2019
Sue Morgan - Councilwoman               
Term Ending 4/30/2017
Craig Morton  – Councilman
Term Ending 4/30/2019
Tim Hudspeth - Councilman
Term Ending 4/30/2017


Executive Staff and Department Heads
                                                        

Bill Gruen  
City Manager
Bev Quinn       
City Clerk/Assistant to the City Manager
Jill Combs      
Deputy Clerk
Debby Lamb              
Treasurer
Terry Mulvany
Emergency Management Director
Ben Stratemeyer
Finance Director
John Pruden
Public Works Director
Sean Reynolds
Chief of Police
Jeanne Gustafson
Economic Development Director
Annette Brushwitz
Recreation Director
Michael R. Jones
City Attorney
Bryan Hunt
Code Enforcement Officer
                
                
Building Locations


Cemetery Office
548-7789
700 Block East Main Street
City Garage             
548-7789
301 East McMackin Street
City Maintenance Shed
548-7790
North Shelby Street
Department of Emergency Management      
548-1999
201 South Rotan
Economic Development
548-2222
101 S. Broadway
Gas Plant
548-7780
1010 South College
Library - Bryan Bennett
548-3006
217 West Main Street
Museum – William Jennings Bryan Home
548-2222
408 South Broadway
Police Department
548-2232
201 South Rotan
Code Enforcement Officer        
548-2232
201 South Rotan
Animal Control Officer  
548-2232
201 South Rotan
Family Aquatic Center
548-7792
Bryan Park
Wastewater Treatment Plant
548-7786
801 East Lake Street
Water Treatment Plant
548-7788
Spillway Road


Members of Authorities, Boards and Commissions  
                                
(1)  SALEM AIRPORT AUTHORITY  - 3 Members appointed by City  (5-Year Term)
George "Joe" Black                                
Joshua J. Dice                                  
Greg Gruenkemeyer
Virginia Telford
Steve Brummel                                   
        
(2)  LIBRARY BOARD  - 9 Members  (3-Year Term)
Jane Gaston, Chairman
Gloria M. Bierman
Sherm Doolen
Joyce M. Hahn
John “Jack” McGuire                                         
Jane Mordecai                           
Joyce Raver
Tom Champion
Ann Wilzbach                            

(3)  PLANNING COMMISSION  - 7 Members  (5-year term)
Neil Chance
Harold Hunzicker                                
James D. Milano
Kathy Matthews
Jim Davis
Sandie Phillips         
                
(4)  BOARD OF POLICE COMMISSIONERS – 3 Members (3-Year Term)
William R. Vogt                                 
Michael Phillilps
Lynn Gardner

(5)  POLICE PENSION BOARD – 2 Members appointed by City (2-year term) 
Jim Wheeler                                     
                        
(6)  ZONING BOARD OF APPEALS – 7 Members (5-year term)
Sam Lay
Michael Molenhour
Sherry Morton
Judy Wheeler                                    
Rene Gozia
Joan Kless                              
                                
(7)  RECREATION BOARD – 5 Members  (5-year term)                      
Todd Woodruff, Chairman
Mark Ferguson
Ed Black
                                
(8)  HISTORICAL & PATRIOTICAL COMMISSION – 7 Members  (3-year term)
Frank Brinkerhoff       
Donald R. Mills
Robert Raver
Jeannine Richards
Diane Eller
Jerry Nix
Mark Decker                                     

(9)  TREE BOARD – 5 Members  (3-year term)
Bob Kane                                        
Paul Moore
Bob Jamison
                                
(10) SALEM TOURISM BOARD  - 7 Members - (4-year term )  
Robert Haney, Chairman                                  
Leon Chapman                                    
Dana Hampton
Rick Russ
Michael Black
Melanie Johnson


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