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Method of Requesting Records Under the Freedom of Information Act
Method of Requesting Public Records & Directory of FOIA Officers
Under the Freedom of Information Act as Amended by Public Act 96-542, Effective 1/01/2010
5 ILCS 140 and City Code of Ordinance

FOIA Officers:
        Bev Quinn, Salem City Hall, 101 South Broadway, Salem, IL  62881
        Phone:  618-548-2222, ext. 20
        Fax:  618-548-5330

        Police Chief Sean Reynolds, Salem Police Dept., 201 S. Rotan, Salem, IL 62881
        Phone:  618-548-2232
        Fax:  618-548-7793

Deputy FOIA Officers:
        Amanda Hartley, Salem Police Dept., 201 S. Rotan, Salem, IL 62881
        Phone:  618-548-2232
        Fax:  618-548-7793

Any person requesting public records of the City of Salem may make such a request during regular business hours 8:00 a.m. to 5:00 p.m. or to the Police Department 24/7 either in person, in writing, by phone, fax, or e-mail to one of the FOIA officers listed above.  The request should specify in detail the particular record requested to be inspected or copied.  The request should also specify if any records are to be certified.  FOIA Request Forms to request inspection or copy of records are available at Salem City Hall, Salem Police Department, or on the City website.  

Fee Schedule:
a)      First 50 pages, black and white, letter or legal, no cost.
b)      Each additional page, black and white, letter or legal, $0.15.
c)      Police Department – Accident Reports, $5.00 per Report (Illinois Vehicle Code)
d)      Electronic records shall be formatted subject to reimbursement for costs of recording medium.
e)      Color copies or copies in a size other than letter or legal shall be reimbursed to actual costs.
f)      Certification sheet, one dollar ($1.00) per record.
g)      Prepayment of copying costs may be requested if it is determined that the probable cost of copying requested records exceed $10.00.

Public records may be furnished without charge or at a reduced charge, as determined by the City, if the person requesting the documents states the specific purpose for the request and indicated that a waiver or reduction of the fee is in the public interest.  Waiver or reduction of the fee is in the public interest if the principal purpose of the request is to access and disseminate information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit.  

Each request for public records will be made complied with or denied within five working days after its receipt.  The five day period may be extended to fourteen working days if required.  

NOTE:  Some public records are exempt from inspection and copying under the provisions of the Freedom of Information Act, including records that are specifically prohibited from disclosure by federal or state law or rules and regulations implementing federal or state law.  A copy of the exemptions under the Act may be obtained from the City Clerk’s Office upon request or at the Illinois Attorney General’s web site:  

Procedures for Appeal of a Denial to Inspect or Copy a Public Record  

A person whose request to inspect or copy a public record is denied may file a request for review with the Public Access Counselor established in the office of the Attorney General not later than 60 days after the date of the final denial.  The request for review must be in writing, signed by the requester, and include a copy of the request for access to records and any responses from the public body.

Cara Smith
Public Access Counselor
Office of the Attorney General
500 S. 2nd Street
Springfield, IL  62706


101 South Broadway, Salem, IL 62881

Salem was founded in 1823, incorporated as the Town of Salem on February 14, 1855, and incorporated as the City of Salem on April 17, 1865.  The City of Salem is a non-home rule unit that operates under the city manager form of government. The City Council is comprised of the Mayor and four Councilmen who are elected at large for four-year terms.  The Mayor is the official head of the city.  The powers of the Mayor and Council are purely legislative; except as otherwise provided in the ordinance for the office of the Mayor.  The City Manager is selected by the Council and is responsible for the efficient administration of the business of the city.  The City Clerk, the City Treasurer, and Members of Boards and Commissions are all appointed by the Mayor, with the consent of the Council. The population of the City is 7,909 as of the 2000 Census figures.

It is the purpose of the City of Salem to promote and protect the health; safety and welfare of all citizens while advancing a program of activities intended to enhance the socioeconomic structure within its jurisdiction.

The City of Salem operating budget for Fiscal Year Ending April 30, 2010 is $20,573,379.00.  The City has approximately 85 full-time employees and 14 part-time seasonal employees.

Mayor and City Council
Elected for Four-year Staggered Terms
Rex Barbee – Mayor                    Term Ending 4/30/2019
Jim Baity– Councilman                         Term Ending 4/30/2011
Nic Farley – Councilman               Term Ending 4/30/2019
Sue Morgan– Councilman                                Term Ending 4/30/2017
Craig Morton  – Councilman                    Term Ending 4/30/2013

Executive Staff and Department Heads

Bill Gruen                      City Manager
Bev Quinn                       City Clerk/Assistant to the City Manager
Jill Combs                      Deputy Clerk
Debby Lamb                      Treasurer
Terry Mulvany           Emergency Management Director
Ben Stratemeyer         Finance Director
John Pruden                     Public Works Director
Sean Reynolds           Chief of Police
Jeanne Gustafson                Economic Development Director
Sherry Daniels          Recreation Director
Michael R. Jones                City Attorney
Bryan Hunt                      Code Enforcement Officer

Building Locations

City Hall                                               548-2222        101 South Broadway
Cemetery Office                                 548-7789        700 Block East Main Street
City Garage                                             548-7789        301 East McMackin Street
City Maintenance Shed                           548-7790        North Shelby Street
Department of Emergency Management              548-1999        201 South Rotan
Economic Development                            548-7021        321 West Main Street
Gas Plant                                               548-7780        1010 South College
Library - Bryan Bennett                         548-3006        217 West Main Street
Museum – William Jennings Bryan               548-2222        408 South Broadway
Police Department                                       548-2232        201 South Rotan
Code Enforcement Officer                                548-2232        201 South Rotan
Animal Control Officer                          548-2232        201 South Rotan
Family Aquatic Center                           548-7792        Bryan Park
Wastewater Treatment Plant                      548-7786        801 East Lake Street
Water Treatment Plant                           548-7788        Spillway Road

Members of Authorities, Boards and Commissions  
(1)  SALEM AIRPORT AUTHORITY  - 3 Members appointed by City  (5-Year Term)
        George "Joe" Black                                
        Joshua J. Dice                                  
        Greg Gruenkemeyer
        Virginia Telford
        Steve Brummel                                   
(2)  LIBRARY BOARD  - 9 Members  (3-Year Term)
Jane Gaston, Chairman
Gloria M. Bierman
Sherm Doolen
Joyce M. Hahn
        John “Jack” McGuire                                         
Jane Mordecai                           
        Joyce Raver
        Tom Champion
        Ann Wilzbach                            

(3)  PLANNING COMMISSION  - 7 Members  (5-year term)
Neil Chance
Harold Hunzicker                                
James D. Milano
        Kathy Matthews
Jim Davis
Sandie Phillips         
(4)  BOARD OF POLICE COMMISSIONERS – 3 Members (3-Year Term)
        Mike Malan, Chairman
        William R. Vogt                                 
        Jimmie Warfield

(5)  POLICE PENSION BOARD – 2 Members appointed by City (2-year term) 
        Jim Wheeler                                     
(6)  ZONING BOARD OF APPEALS – 7 Members (5-year term)                
        Sam Lay
        Michael Molenhour
        Sherry Morton                                                           
Judy Wheeler                                    
        Rene Gozia
        Jon Kless                               
(7)  RECREATION BOARD – 5 Members  (5-year term)                      
        Todd Woodruff, Chairman
        Mark Ferguson
        Ed Black
        Kyle Kelley
        Tina Rinehart
(8)  HISTORICAL & PATRIOTICAL COMMISSION – 7 Members  (3-year term)
        Frank Brinkerhoff       
        Donald R. Mills
        Robert Raver
        Jeannine Richards                               
Diane Eller
Jerry Nix
Mark Decker                                     

(9)  TREE BOARD – 5 Members  (3-year term)
        Bob Kane                                        
        Paul Moore                                      
Bob Jamison
(10) SALEM TOURISM BOARD  - 7 Members - (4-year term )  
        Robert Haney, Chairman                                  
        Leon Chapman                                    
        Dana Hampton
        Rick Russ
        Michael Black
        Melanie Johnson