CITY OF SALEM, ILLINOIS
FREEDOM OF INFORMATION DIRECTORY
Method of Requesting Public Records & Directory of FOIA Officers
Under the Freedom of Information Act as Amended by Public Act 96-542, Effective 1/01/2010
5 ILCS 140 and City Code of Ordinance
Bev Quinn, Salem City Hall, 101 South Broadway, Salem, IL 62881
Phone: 618-548-2222, ext. 20
Police Chief Sean Reynolds, Salem Police Dept., 201 S. Rotan, Salem, IL 62881
Deputy FOIA Officers:
Amanda Hartley, Salem Police Dept., 201 S. Rotan, Salem, IL 62881
Charlie Duncan, Salem Police Dept., 201 S. Rotan, Salem, IL 62881
Any person requesting public records of the City of Salem may make such a request during regular business hours 8:00 a.m. to 5:00 p.m. or to the Police Department 24/7 either in person, in writing, by phone, fax, or e-mail to one of the FOIA officers listed above. The request should specify in detail the particular record requested to be inspected or copied. The request should also specify if any records are to be certified. FOIA Request Forms to request inspection or copy of records are available at Salem City Hall, Salem Police Department, or on the City website.
a) First 50 pages, black and white, letter or legal, no cost.
b) Each additional page, black and white, letter or legal, $0.15.
c) Police Department – Accident Reports, $5.00 per Report (Illinois Vehicle Code)
d) Electronic records shall be formatted subject to reimbursement for costs of recording medium.
e) Color copies or copies in a size other than letter or legal shall be reimbursed to actual costs.
f) Certification sheet, one dollar ($1.00) per record.
g) Prepayment of copying costs may be requested if it is determined that the probable cost of copying requested records exceed $10.00.
Public records may be furnished without charge or at a reduced charge, as determined by the City, if the person requesting the documents states the specific purpose for the request and indicated that a waiver or reduction of the fee is in the public interest. Waiver or reduction of the fee is in the public interest if the principal purpose of the request is to access and disseminate information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit.
Each request for public records will be made complied with or denied within five working days after its receipt. The five day period may be extended to fourteen working days if required.
NOTE: Some public records are exempt from inspection and copying under the provisions of the Freedom of Information Act, including records that are specifically prohibited from disclosure by federal or state law or rules and regulations implementing federal or state law. A copy of the exemptions under the Act may be obtained from the City Clerk’s Office upon request or at the Illinois Attorney General’s web site: http://foia.ilattorneygeneral.net/FreedomofInformationAct.aspx
Procedures for Appeal of a Denial to Inspect or Copy a Public Record
A person whose request to inspect or copy a public record is denied may file a request for review with the Public Access Counselor established in the office of the Attorney General not later than 60 days after the date of the final denial. The request for review must be in writing, signed by the requester, and include a copy of the request for access to records and any responses from the public body.
Public Access Counselor
Office of the Attorney General
500 S. 2nd Street
Springfield, IL 62706
MUNICIPAL INFORMATIONAL DIRECTORY
101 South Broadway, Salem, IL 62881
Salem was founded in 1823, incorporated as the Town of Salem on February 14, 1855, and incorporated as the City of Salem on April 17, 1865. The City of Salem is a non-home rule unit that operates under the city manager form of government. The City Council is comprised of the Mayor and four Councilmen who are elected at large for four-year terms. The Mayor is the official head of the city. The powers of the Mayor and Council are purely legislative; except as otherwise provided in the ordinance for the office of the Mayor. The City Manager is selected by the Council and is responsible for the efficient administration of the business of the city. The City Clerk, the City Treasurer, and Members of Boards and Commissions are all appointed by the Mayor, with the consent of the Council. The
population of the City is 7,909 as of the 2000 Census figures.
It is the purpose of the City of Salem to promote and protect the health; safety and welfare of all citizens while advancing a program of activities intended to enhance the socioeconomic structure within its jurisdiction.
The City of Salem operating budget for Fiscal Year Ending April 30, 2010 is $20,573,379.00. The City has approximately 85 full-time employees and 14 part-time seasonal employees.
Mayor and City Council
Elected for Four-year Staggered Terms
Rex Barbee – Mayor Term Ending 4/30/2019
Jim Baity– Councilman Term Ending 4/30/2011
Nic Farley – Councilman Term Ending 4/30/2019
Sue Morgan– Councilman Term Ending 4/30/2017
Craig Morton – Councilman Term Ending 4/30/2013
Executive Staff and Department Heads
Bill Gruen City Manager
Bev Quinn City Clerk/Assistant to the City Manager
Jill Combs Deputy Clerk
Debby Lamb Treasurer
Terry Mulvany Emergency Management Director
Ben Stratemeyer Finance Director
John Pruden Public Works Director
Sean Reynolds Chief of Police
Jeanne Gustafson Economic Development Director
Sherry Daniels Recreation Director
Michael R. Jones City Attorney
Bryan Hunt Code Enforcement Officer
City Hall 548-2222 101 South Broadway
Cemetery Office 548-7789 700 Block East Main Street
City Garage 548-7789 301 East McMackin Street
City Maintenance Shed 548-7790 North Shelby Street
Department of Emergency Management 548-1999 201 South Rotan
Economic Development 548-7021 321 West Main Street
Gas Plant 548-7780 1010 South College
Library - Bryan Bennett 548-3006 217 West Main Street
Museum – William Jennings Bryan 548-2222 408 South Broadway
Police Department 548-2232 201 South Rotan
Code Enforcement Officer 548-2232 201 South Rotan
Animal Control Officer 548-2232 201 South Rotan
Family Aquatic Center 548-7792 Bryan Park
Wastewater Treatment Plant 548-7786 801 East Lake Street
Water Treatment Plant 548-7788 Spillway Road
Members of Authorities, Boards and Commissions
(1) SALEM AIRPORT AUTHORITY - 3 Members appointed by City (5-Year Term)
George "Joe" Black
Joshua J. Dice
(2) LIBRARY BOARD - 9 Members (3-Year Term)
Jane Gaston, Chairman
Gloria M. Bierman
Joyce M. Hahn
John “Jack” McGuire
(3) PLANNING COMMISSION - 7 Members (5-year term)
James D. Milano
(4) BOARD OF POLICE COMMISSIONERS – 3 Members (3-Year Term)
Mike Malan, Chairman
William R. Vogt
(5) POLICE PENSION BOARD – 2 Members appointed by City (2-year term)
(6) ZONING BOARD OF APPEALS – 7 Members (5-year term)
(7) RECREATION BOARD – 5 Members (5-year term)
Todd Woodruff, Chairman
(8) HISTORICAL & PATRIOTICAL COMMISSION – 7 Members (3-year term)
Donald R. Mills
(9) TREE BOARD – 5 Members (3-year term)
(10) SALEM TOURISM BOARD - 7 Members - (4-year term )
Robert Haney, Chairman