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City Council Minutes 01/21/2008
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
MONDAY, JANUARY 21, 2008
6:00 P.M.
I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes – January 7, 2008 and various Special Meetings  
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations
VI.     City Council Action
1.      Request From Steve Smith for “Support Our Troops” Signs    
2.      Daffy-Dill Garden Club Request Approval to Order Concrete Planters for Downtown Sidewalks
3.      Daffy-Dill Garden Club Request Approval for Use of Bryan Park Statue Area for Venders Use
      During Annual Garden Tours on June 28, 2008
4.      Approval of Final Plat for Salem West Subdivision
5.      Resolution Establishing Class III Designated Truck Route – Portion of Hoots Chapel Road to Proposed Ethanol Plant Entrance
6.      Resolution Authorizing Submission of a Community Development Initiative (CDI) Funding Request by SCIRP&DC Regarding Financing for the Acquisition and Renovation of the Former Central School Complex for the Library
7.      Bills Payable
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Adjournment

Thomas F. Christie,
City Manager
_________________________________________________________
MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
MONDAY, JANUARY 21, 2008
6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on January 21, 2008, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson.    
Council Members present upon roll call:
Councilman Tom Carr
Councilman Harold Blank
Councilman Joe Hotze
Councilman David Black   
      Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones  
City Clerk Jane Marshall
Finance Director Marilyn Shook
Public Works Director John Pruden  
Asst. City Manager for Planning & Admin. Services Bev West
Economic Development Director Tracey McDaneld
Recreation Director Sherry Daniels
Chief of Police Ronald Campo
Code Enforcement Officer Brad Crow
Library Director Kim Keller
Media:  Salem Times Commoner, WJBD Radio, Centralia Sentential
Along with members of the public.
Absent:  DOEM Director Terry Mulvany

II.     Prayer and Pledge of Allegiance
Opening prayer was led by Councilman Carr, followed by Pledge of Allegiance to the Flag.  

III.    Approval of Minutes,  January 7, 2008
Minutes of Regular City Council Meeting of January 7, 2008 was presented for review.   Motion was made by Councilman Black, seconded by Councilman Carr to approve the Minutes of Regular Meeting of January 7, 2008 as written and waive the reading.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.

Minutes of Special Meeting of May 11, 2007; August 27, 2007; October 10, 2007; October 23, 2007; November 13, 2007; November 15, 2007; January 14, 2008; and Public Meetings of January 3, 2008; January 10, 2008; and January 15, 2008 were presented for Council review.  Councilman Black noted a change be made in the January 15, 2008 notes from Public Meeting regarding Sales Tax in the comments regarding Mike Phillips.  Change to “Phillips indicated he has lived in the community for two years, and he is yet to be visited by anyone from the City or the Chamber of Commerce to welcome him to Salem.”
Motion was made by Councilman Carr, Seconded by Councilman Black to approve the minutes of various special meetings as corrected and waive the reading.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS:  None.  Motion declared carried.   

IV.     Presentation of Petitions/Public Comments
None.

V.      Mayor’s Report and Presentations
None.

VI.     CITY COUNCIL ACTION
1.      Request From Steve Smith for “Support Our Troops” Signs    
Mayor Ferguson requested that this item be removed from the Agenda because Mr. Smith will be re-doing the signs that are up now and reinforcing the installation with backing so that they will hold up better.   

2.      Daffy-Dill Garden Club Request Approval to Order Concrete Planters for Downtown Sidewalks
Sharon Blair, President of Daffy-Dill Garden Club, addressed Council requesting authorization to contact Jerry Broom at Egyptian Concrete and place an order for 12 decorative concrete planters for placement downtown before the planting season in April.  She further requested that the additional planters be in the 2009 budget period.   She indicated that she and Ms. Marshall had visited with Mr. Broom earlier and was quoted an approximate cost of $475 for each planter, with Egyptian Concrete donating time for delivery and placement of the planters.  Following discussion, City Manager Christie recommended that the total number of 28 planters be ordered now, indicating we could either request a delayed billing date or amend the FY07/08 Budget.  Motion was made Councilman Black, seconded by Councilman Blank to authorize placing an order with Egyptian Concrete for 28 decorative concrete planter boxes for the down town sidewalk area.  Roll call vote.  AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS:  None.  Motion declared carried.  

3.      Daffy-Dill Garden Club Request Approval for Use of Bryan Park Statue Area for Venders Use During Annual Garden Tours on June 28, 2008
Ms. Blair, President of the Daffy-Dill Garden Club, requested permission to hold a vender market in the Bryan Statue area during the Garden Club’s annual Garden Tours on June 28, 2008.  Motion was made by Councilman Black, seconded by Councilman Carr to approve the request from the Daffy-Dill Garden Club to hold a vender market at the Bryan Statue area on June 28th.   Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.  

4.      Approval of Final Plat for Salem West Subdivision
City Manager Christie reported that the Planning Commission has approved the final plat for Salem West Subdivision and recommends Council approval.  Motion was made by Councilman Carr, seconded by Councilman Black to approve the final plat of Salem West Subdivision.  Roll call vote.  AYES:  Councilmen Hotze, Blank, Black, and Carr.  NAYS:  None.  Motion declared carried.  

5.      Resolution Establishing Class III Designated Truck Route – Portion of Hoots Chapel Road to Proposed Ethanol Plant Entrance
City Manager Christie reported that this Resolution is required for the TARP Grant for an access road for the proposed Ethanol Plant.  Motion was made by Councilman Black, seconded by Councilman Blank to approve Resolution R2008-01, a Resolution Establishing Class III Designation Truck Route for Portion of Hoots Chapel Road to Proposed Ethanol Plant Entrance.  Roll call vote.  Councilmen Blank, Black, Carr, and Hotze.  NAYS:  None.  Motion declared carried.  

6.   Resolution Authorizing Submission of a Community Development Initiative (CDI) Funding Request by SCIRP&DC Regarding Financing for the Acquisition and Renovation of the Former Central School Complex for the Library
City Manager Christie reported this resolution is required to receive a $175,000 loan from SCIRP&DC for part of the financing needed to assist the library moving to the Central School Building.  The additional balance needed will be acquired from a local financial institution.  Councilman Hotze again expressed concern about the City borrowing money for the library when they have CD’s that they could use.  Councilman Blank also expressed concern.  Following discussion, motion was made by Councilman Black, seconded by Councilman Carr to approve Resolution 2008-02, a resolution Authorizing Submission of a Community Development Initiative (CDI) Funding Request for Consideration by the South Central Illinois Planning and Development Commission (SCIRP&DC).  Roll call vote.  AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS:  None.  Motion declared carried.  

7.      Bills Payable
Bills payable listing for a total amount of $1,236,107.70 for period ending January 21, 2008 was presented for review.  Following review, motion was made by Councilman Carr, seconded by Councilman Black to approve bills payable as presented, with the exception of bill payable to Joe Hotze Ford in the amount of $143.49.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.

XI.     Motion was made by Councilman Carr, seconded by Councilman Black to approve bill payable to Joe Hotze Ford in the amount of $143.49.  Roll call vote.  AYES:  Councilmen Carr, Blank, and Black.  NAYS:  None.  Abstain:  Councilman Hotze.  Motion carried. City Manager Report - None.
XII.    City Manager Report – None.

XIII.   City Attorney Report - None.

XIV.    City Council Reports
Councilman Carr commented about the Public Meetings regarding the Sales Tax issue, indicating that they have been very informative and it is great hearing from the public.  

Councilman Hotze expressed concern about the amount of funding the City Council has designated for the pool, indicating that is not enough to build the pool

Councilman Blank - None.

Councilman Black
·       Commented about the minutes of the Public Meeting of January 15, regarding comments made by Mike Phillips that no one in the City or Chamber has visited him since he opened his office in Salem.  Black suggested that the City work with the Chamber and try to visit with all new businesses.  E D Director McDaneld stated that she had worked with Mr. Phillips and helped him find a location for his business.  It was discussed that sometimes it is hard to know when a new business opens.  City Manager Christie suggested that a business license, with no fee, would be a way to be aware of new businesses.  Council agreed it was a good idea.  
·       Commented that the Public Meetings that he has attended were not very well attended by the public and urged the media to stress that we would like to see them attend.  Black suggested that the City Manager advertise in the news paper with a ½ page ad.
 
XV.     Adjournment
There being no further business for discussion at 7:05 p.m., motion was made by Councilman Blank, seconded by Councilman Black to adjourn.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.  

Jane Marshall, CMC
City Clerk
Minutes approved as written by City Council on February 4, 2008.