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City Council Minutes 4/21/2008
DATED:  April 9, 2008

TO:     Salem Times Commoner
        
CC:     Mayor and City Council
               City Manager
               City Attorney
        WJBD Radio
       Centralia Sentinel
        
Please publish the following notice in the legal section of the Salem Times Commoner on April 11, 2008   

PUBLIC NOTICE OF
BUDGET WORKSHOP MEETING OF THE SALEM CITY COUNCIL
AND OF
PUBLIC HEARING FOR FYE-2008 ANNUAL BUDGET AND
ORDINANCE AMENDING THE FYE-2007 ANNUAL BUDGET

PURSUANT TO THE OPEN MEETINGS ACT, notice is hereby given of the following meetings of the Salem City Council:  

Notice is hereby given that the Salem City Council will meet at 5:00 p.m. on Tuesday, April 15, 2008 for the purpose of conducting a Workshop regarding the Fiscal Year Ending 2008 Annual Budget Ordinance.

Notice is hereby given that the Salem City Council will meet at 6:00 p.m. on Monday, April 21, 2008, in the Council Chambers of Salem City Hall, 101 South Broadway, Salem, Illinois for a Public Hearing of the Proposed Fiscal Year Ending 2008 Annual Budget Ordinance and Ordinance Amending the Fiscal Year Ending 2007 Annual Budget.  Copies of the proposed FYE-2008 Annual Budget for the City of Salem will be available for public inspection at the Salem City Hall and at Bryan Bennett Library on April 11, 2008.         


CITY OF SALEM, ILLINOIS
Jane Marshall, CMC
City Clerk
5162008_120928_0.png
PUBLIC HEARING
CITY OF SALEM
FY-08/09 ANNUAL BUDGET
APRIL 21, 2008
6:00 P.M.
5162008_120928_0.png
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
APRIL 21, 2008
6:00 P.M. FOLLOWING PUBLIC HEARING

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes – April 7, 2008
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations
1.      Proclamation – Public Service Recognition Week
              
VI.     City Council Action
1.      Board Members Recommendation for Re-appointment
2.      Request for Use of Band Stage at Bryan Memorial Park – July 4th
3.      Request for Use of Tully Park for Relay for Life Poker Run - May 17
4.      Animal Control Contract with Dr. Sprague
5.      Ordinance – FY 07/08 Budget Amendment
6.      Ordinance – FY 08/09 Annual Budget
7.      Resolutions & Ordinances – Inter-fund Loans & Transfers
8.      Resolution – Non-Union Personnel Salary
9.      Abandon Easement on Former Radiac Abrasives Property - Request From Petras Forming, Inc.
10.     Bills Payable
        
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Executive Session – Sale of Property and Approval of Closed Session Minutes of   
11.     Option Agreement/Sale of Property
12.  Approval of Closed Session Minutes
XI.     Adjournment

Thomas F. Christie,
City Manager
_________________________________________________________________________________________________________________

PUBLIC HEARING
CITY OF SALEM
FY-08/09 ANNUAL BUDGET
APRIL 21, 2008
6:00 P.M.

Mayor Ferguson called the Public Hearing to Order at 6:00 p.m.  City Manager Christie stated the purpose of the Public Hearing is to answer questions regarding the proposed FY08/09 Annual Budget for the City of Salem.   There being no public questions or comments, the Public Hearing was closed at 6:04 p.m.
__________________________________________________________________________________________________________________
MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
APRIL 21, 2008
6:00 P.M. FOLLOWING PUBLIC HEARING

I.      Call To Order
The Salem City Council met in regular session on April 21, 2008, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson.    
Council Members present upon roll call:
Councilman Tom Carr
Councilman Harold Blank
Councilman Joe Hotze
Councilman David Black   
      Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Clerk Jane Marshall
City Attorney Michael R. Jones  
Finance Director Marilyn Shook
Public Works Director John Pruden  
Chief of Police Ronald Campo
Assistant City Manager Bev West
Economic Development Director Tracey McDaneld
Recreation Director Sherry Daniels
Code Enforcement Officer Brad Crow
Library Director Kim Keller
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential
along with Tom Donoho, James Holsapple, and other members of the public.
Absent:  DOEM Director Terry Mulvany

II.     Prayer and Pledge of Allegiance
        Opening prayer was led by Councilman Carr, followed by Pledge of Allegiance to the Flag.  
  
III.    Approval of Minutes –April 7, 2008
Minutes of Regular City Council Meeting of April 7, 2008 were presented for review.   
Motion to approve the minutes of April 7, 2008 as presented and waive the reading
was made by Councilman Black, seconded by Councilman Carr.  Councilman Carr pointed out a correction to be made under Item 3 should be ** Abstain:  Councilman Carr.  (Councilman Carr abstained due to conflict of interest; Mrs. Carr still works at Hospital).  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.   
NAYS: None.  Motion declared carried

IV.     Presentation of Petitions/Public Comments
Mayor Ferguson read addressed to the Mayor, City Manager and Members of the City Council.  “On behalf of the board of directors of the Salem Youth Baseball, we thank you very much for the donation of $25,000.  You can be assured it will be put to use on a very special project. Thank you very much, Bob Jamison

James Holsapple, President of the Little League, expressed gratitude in behalf of the Board, the public, and all who will use the complex in the future.  He indicated that the Little League Complex continues to improve over the years and without all the support, it would not be able to grow.         

V.      Mayor’s Report and Presentations
1.      Proclamation – Public Service Recognition Week
Mayor Ferguson read a Proclamation by the Mayor, proclaiming the first full week of May of each year as “Public Service Recognition Week” in Salem.  

     City Council Action
2.      Board Members Recommendation for Re-appointment
        The following were presented for re-appointment:
George “Joe” Black      Airport Authority               5-year term to 04/30/13
Jane Gaston             Library Board           3-year term to 04/30/11         
Sherm Doolen    Library Board           3-year term to 04/30/11
Gloria Bierman  Library Board           3-year term to 04/30/11
        Dennis Hampton  Planning Commission     5-year term to 04/30/13
        Alan Wilson             Planning Commission     5-year term to 04/30/13 
        James Milano    Planning Commission     5-year term to 04/30/13
        Mike Malan              Police Commissioner     3-year term to 04/30/11
        Jim Wheeler             Police Pension Board    2-year term to 04/30/10
        Sam Lay         Zoning Board of Appeals 5-year term to 04/30/13
        Jack Kagy               Tree Board                      3-year term to 04/30/11
        Kae Huddlestun  Tree Board                      3-year term to 04/30/11 
Rick Russ               Tourism Board           4-year term to 04/30/12
Leon Chapman    Tourism Board           4-year term to 04/30/12
Steve Huddlestun        Tourism Board           4-year term to 04/30/12
        
Motion to accept the recommendations made by the Mayor for re-appointment of the above listed persons was made by Councilman Black, seconded by Councilman Carr.  Roll call vote.  AYES:  Councilmen Hotze, Blank, Black, and Carr.  NAYS:  None.  Motion declared carried.

3.      Request for Use of Band Stage at Bryan Memorial Park – July 4
A written request was received from Tommy Donoho, representing Front Row Productions, for use of the stage at Bryan Memorial Park on July 4, 2007 from 7:00 a.m. to 7:00 p.m.   He stated in his letter, in combination with the City fireworks display, he would like to offer an acoustic Singer and Songwriter’s competition which would be concluded before the fireworks display and that this will be a free event for the spectators; however there is a nominal registrant fee which will be used for prize money.  It is his intent to operate a small concession stand to offset the expenses associated with coordinating this event – no alcoholic beverages.  He further stated that should Council approve his request, it is his intent to approach the Tourism Board for a financial investment to promote the event through advertisements outside the immediate area.  

City Manager Christie indicated Council must determine if this is an appropriate use and determine an appropriate fee for use of the band stage area of Bryan Park, if permission is granted.  City Manager Christie indicated that the Recreation Director had suggested at least $100.00 fee.  

Mr. Donoho was present and addressed Council further explaining details of the event.  Councilman Black asked if he will provide for clean-up after the event.  Mr. Donoho assured Council and Mr. Pruden that he would see that the trash was bagged and have it hauled away.   

Council discussed the fee and given consideration to Mr. Donoho removing the trash and providing the required insurance for this event, it was suggested that no fee be collected for this event.  It was mentioned that this would be a good event for Salem to be held on the 4th of July.  

Motion was made by Councilman Black, seconded by Councilman Blank to approve the request made by Mr. Donoho for use of the stage area in Bryan Park on July 4, 2008, with the understanding that he will provide the required insurance and trash removal after the event.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS:  None.  Motion declared carried.  

4.      Request for Use of Tully Park for Relay for Life Poker Run - May 17
Recreation Director Daniels forwarded a message from Kevin Cripps requesting a change in his original request regarding Relay for Life Poker Run on May 17th.  He would like to change the location from Schwartz Street to Tully Park from 3:00 p.m. to 7:00 p.m.   

Since the exact details of this request were not clear, Council tabled discussion until next meeting when Mr. Cripps could be present.  Motion was made by Councilman Black, seconded by Councilman Blank to table discussion until next meeting when Mr. Cripps could be present.  Roll call vote.  AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS:  None.  Motion declared carried.  

5.      Animal Control Contract with Dr. Sprague
Contract for Animal Control Services between A.J. Sprague DVM PC and the City of Salem, effective May 1, 2008 through April 30, 2009 for a monthly fee of $3,745.00 for a total, including contingencies, annual fee of $44,940.00 was presented for Council approval.  City Manager recommended approval.  
Motion was made by Councilman Black, seconded by Councilman Carr to approve the contract agreement between the City of Salem and A.J. Sprague, DVM PC for an annual contract amount of $44,940.00.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.   NAYS:  None.  Motion declared carried

6.      Ordinance 2008-10– FY 07/08 Budget Amendment
An ordinance amending Ordinance No. 2007-06 entitled “An Ordinance Adopting the Annual Municipal Budget FY2006 (May 1, 2007 thru April 30, 2008) was presented.  Motion was made by Councilman Carr, seconded by Councilman Black to approve Ordinance 2008-10, an ordinance amending the 2007/08 Annual Budget.  AYES.  Councilmen Hotze, Blank, Black, and Carr.  NAYS: None.  Motion declared carried.    

7.      Ordinance – FY 08/09 Annual Budget
Ordinance 2008-11, an Ordinance adopting the FY-2008/2009 Annual Municipal Budget (May 1, 2008 through April 30, 2009) for the City of Salem was presented.  Motion was made by Councilman Carr, seconded by Councilman Black to approve Ordinance 2008-11, an ordinance adopting the FY 2008/2009 Annual Budget.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS:  None.  Motion declared carried.  

8.      Resolutions & Ordinances – Inter-fund Loans & Transfers
A resolution authorizing inter-fund transfers from Fund 17 (Gas Fund), Fund 18 (Capital Improvements Fund #1), Fund 16 (Water Fund) to the Garbage Fund ; an ordinance authorizing transfer of monies from Working Cash Fund to the Parks Fund; and an ordinance authorizing the transfer of monies from Working Cash Fund to the garbage Fund were presented.  Finance Director Shook commented that each year transfers are made for outstanding loans.  She recommended to Council that all these inter-fund loans and transfers be forgiven except for the transfer from General Fund to MFT.  She stated that the Auditors have also recommended that this be done.  Motion was made by Councilman Hotze, seconded by Councilman Black to forgive all outstanding loans to the Parks and Garbage Funds as requested by the Finance Director and as listed above.  Roll call vote.  AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS:  None  Motion declared carried.     

Resolution 2008-6, a resolution authorizing inter-fund loan  – General Fund to Motor Fuel Tax Fund
Motion was made by Councilman Black, seconded by Councilman Carr to approve Resolution 2008-06, a resolution authorizing inter-fund loans from the General Fund to the Motor Fuel Tax Fund.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.  

9.      Resolution – Non-Union Personnel Salary
Resolution 2008-07, a resolution providing for the maximum compensation of non-union employees.  City Manager Christie advised that the salary ranges in this resolution are the same as last year.   Motion was made by Councilman Black, seconded by Councilman Carr to approve Resolution 2008-07, a resolution providing for the maximum compensation of non –union employees.  Roll call vote.   AYES:  Councilmen Hotze, Blank, Black, and Carr.   NAYS:  None.  Motion declared carried.  

10.     Abandon Easement on Former Radiac Abrasives Property located on South College Street - Request From Petras Forming, Inc.
City Manager Christie recommended approval of the request from Douglas M. Broom, President of Petras Forming, Inc. to abandon the easement in that there is no likelihood that the City would ever need to use it.  Motion was made by Councilman Hotze, seconded by Councilman Black to approve the request for abandonment of the easement as identified in the property including Part of Lots 4, 5, 8 and 9 of Surveyors Addition 7, Section 14, T2N7R2E, 3RD PM, Marion County, Illinois.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS:  None.  Motion declared carried.  

11.     Bills Payable
Bills payable listing for period ending April 21, 2008 in the amount of $1,476,698.64 were presented for review.  Following review period, motion was made by Councilman Black, seconded by Councilman Carr to approve bills payable as presented, except for bill payable to Joe Hotze Ford in the amount of $147.00.  Roll call vote.  AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS:  None.  Motion declared carried.  

Motion was made by Councilman Black, seconded by Councilman Carr to approve bill payable to Joe Hotze Ford in the amount of $147.00.  Roll call vote.  AYES:  Councilmen Carr, Blank, and Black.  NAYS:  None.  Abstain:  Councilman Hotze.  Motion declared carried.  

VI.     City Manager Report
Painting of Bryan Home.
City Manager Christie reported that quotes were received for painting of the Bryan Home and the low bid was from Don Blank in the amount of $7,825.50.   Motion was made by Councilman Hotze, seconded by Councilman Black to authorize the City Manager to proceed with the low bid for painting of the Bryan Home from Don Blank in the amount of $7,825.50.  Roll call vote.  AYES:  Councilmen Carr, Hotze, and Black.  NAYS:  None.  Abstain:  Councilman Blank.  Motion declared carried.  

VII.    City Attorney Report
None.  

VIII.   City Council Report
Councilman Carr - None

Councilman Hotze - None

Councilman Blank reported the American Legion received a phone call form Freedom Riders; they expect to have 300-315 riders in Salem on the 26th to come to the Veterans Memorial and asked the American Legion and the Mayor to meet them at the Memorial about 12:00 noon.  

Councilman Black questioned if the City is responsible for the traffic lights to which Public Works Pruden commented that the City has an agreement with IDOT regarding traffic light repairs.

Questioned what could be done about the brick wall on the Kane Insurance building.  Pruden replied that moisture migration from the inside loosens the bond and the paint pops off.  Economic Development Director McDaneld commented that Mr. Kane has had contractors look at this wall to see what can be done with it.  

IX.     Executive Session – Sale of Property and Approval of Closed Session Minutes of   
Motion made by Councilman Black, seconded by Councilman Blank to enter into closed session at 7:20 p.m. to discuss the sale of property and approval of closed session minutes.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr and Hotze  NAYS: None.  Motion declared carried.

10.     Option Agreement/Sale of Property
City Manager Christie reported that advertisement for proposals was requested and two proposals were received and opened on April 9, 2008 for qualified developer to develop the Salem West Subdivision.  He recommended that highest proposal from G. J. Grewe Development Company be accepted.  Motion was made by Councilman Black, seconded by Councilman Carr to authorize the City Manager to execute the Real Estate Agreement, two-year option to purchase, between the City of Salem and G. J. Grewe Development Company for approximately 8.25 acre parcel, known as West Salem Subdivision.  Roll call vote.  AYES:  Councilmen Black, Carr, and Blank.   NAYS: None.  Abstain: Councilman Hotze.   Motion declared carried

11.     Approval of Closed Session Minutes
Motion was made by Councilman Black, seconded by Councilman Blank to approve the closed session minutes of to March 17, 2008.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.   

X.      Adjournment
Motion was made at 7:47 p.m. by Councilman Black, seconded by Councilman Carr to adjourn the meeting.   Roll call vote.  AYES:  Councilmen Hotze, Blank, Black and Carr.  NAYS:  None.  Motion declared carried


Jane Marshall, CMC
City Clerk


Approved as written by City Council on May 5, 2008.