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City Council Minutes 06/23/2008
Date:  June 18, 2008
TO:     WJBD Radio
        Salem Times Commoner
        Centralia Sentinel

Cc:     Mayor and City Council
           City Manager
NOTICE OF SPECIAL MEETING
OF SALEM CITY COUNCIL
JUNE 23, 2008

PURSUANT TO THE OPEN MEETINGS ACT, notice is hereby given that the Salem City Council will meet at 9:00 a.m., Monday, June 23, 2008 in the Council Chambers of Salem City Hall, 101 South Broadway Salem, Illinois, for the following purpose:  
        AGENDA
1.      Approval of Execution of Deed from the City of Salem to Salem Township Hospital
2.      TIF #2 Loan to SBIC for Property Acquisition
3.      Request to Vacate 25 Foot Right-of-Way on East Side of Lots 1 and 2 SPECTRA Salem Shopping Center Subdivision to SPECTRA Group, LLC  for future development
4.      Consideration of Changing Use of Vacation Time for Non-Union Employees

CITY OF SALEM, ILLINOIS
____________________________
Jane Marshall
City Clerk

Dated this 23rd day of June 2008.     
____________________________________________________________________________________    

MINUTES
SPECIAL MEETING OF
SALEM CITY COUNCIL
JUNE 23, 2008

The Salem City Council met in Special Session at 9:00 a.m. on Monday, June 23, 2008 in the Council Chamber of Salem City Hall, 101 South Broadway, Salem, IL for the  purpose listed below:
1.      Approval of Execution of Deed from the City of Salem to Salem Township Hospital
2.      TIF #2 Loan to SBIC for Property Acquisition
3.      Request to Vacate 25 Foot Right-of-Way on East Side of Lots 1 and 2 SPECTRA Salem Shopping Center Subdivision to SPECTRA Group, LLC  for future development
4.      Consideration of Changing Use of Vacation Time for Non-Union Employees

Mayor Ferguson called the meeting to order and those present upon roll call were:
Councilman Tom Carr
Councilman Joe Hotze
Councilman Harold Blank
Councilman David Black
Mayor Leonard E. Ferguson

Others Present:
        City Manager Thomas Christie
        City Clerk Jane Marshall
        City Attorney Michael R. Jones
        Assistant City Manager Bev West
        Public Works Director John Pruden
        Economic Development Director Tracey McDaneld
        Chief of Police Ron Campo
Code Enforcement Officer Brad Crow
Recreation Director Sherry Daniels
Media – Salem Times Commoner

Council Action:
1.      Approval of Execution of Deed from the City of Salem to Salem Township Hospital
City Manager Christie explained that the property where the hospital is located is owned by the City and leased to the hospital on a long-term lease.   In order to maximize the effect of financing the hospital expansion, the Salem Township Board has requested of the Council to donate this property to the Salem Township Hospital.  He referred to the plat of the property being considered, noting that the City will still have right-of-way on the street that goes through the property separating the parking lots.  He advised that the City Attorney has reviewed the documents and finds them all in order and he recommended Council give authorization for the Mayor to execute the deed to the Salem Township Hospital.   
Motion was made by Councilman Black, seconded by Councilman Blank to authorize the Mayor to sign the document transferring property from the City of Salem to the Salem Township Hospital.  
Councilman Carr questioned, would the roadway remain opened, to which he was advised that this street would still be a public right-of-way.  Public Works Director Pruden suggested that the City should receive reimbursement by the hospital, as in the past, for any trees that will be removed due to this expansion project.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.  


2.      TIF #2 Loan to SBIC for Property Acquisition
City Manager Christie explained that Council is being asked to act upon a TIF #2 loan to SBIC (Salem Business & Industrial Commission) in the amount of $35,000.00, @ 3% interest rate, for 7 years, with interest only payments for year one and year two.  He further explained this is part of a package with the hopes that we may be able to acquire a new manufacturing business in the City of Salem.  The TIF loan is all contingent upon bank financing from Peoples Bank and the proposed business moving to this location.  Motion was made by Councilman Black, seconded by Councilman Blank to approve the TIF #2 loan for $35,000.00 at 3% interest for seven years to SBIC, contingent upon bank financing and that the manufacturing business moves to this location.  Mayor clarified that should this business not come to Salem, then this loan agreement will be null and void.   Roll call vote.  AYES:  Councilmen Hotze, Blank, Black, and Carr.   NAYS:  None.  Motion declared carried.  


3.      Request to Vacate 25 Foot Right-of-Way on East Side of Lots 1 and 2 SPECTRA Salem Shopping Center Subdivision to SPECTRA Group, LLC  for future development
City Manager Christie explained this is a request to vacate a 25 foot right-of-way on the East side of lots #1 and Lot #2 of SPECTRA Salem Shopping Center Subdivision to SPECTRA Group LLC for future development.  He further explained the city has been made aware that there is an existing business that is considering a 400% expansion in size and hopefully their business as well and they are negotiating with SPECTRA LLC to acquire lot #1; and in order to facilitate this, SPECTRA is requesting of the city to abandon 25 feet of right-of-way along lots #1 and lot #2. The additional right-of-way is necessary for parking.  Further, this agreement would again be contingent upon the business actually locating along this lot.  Motion was made by Councilman Black, seconded by Councilman Carr to approve the request from SPECTRA LLC to abandon 25 feet of right-of-way along lots #1 and #2 of SPECTRA Salem Shopping Enter Subdivision, contingent upon this business acquiring lot #1 and operating the business.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS:  None.  Motion declared carried.


4.      Consideration of Changing Use of Vacation Time for Non-Union Employees
City Manager Christie indicated this issue has developed and was brought to his attention by City staff during Staff Meeting that the Public Works Collective Bargaining Union has a requirement, that was agreed to by the City, that allows them at a point when an individual acquires the maximum accrual of vacation days, rather than lose those days, they are able to roll those days over into sick days and at some point in the future when certain requirements are met, they can sell those sick days back to the City at two days for one.  He advised that non-union employees do not have this ability.  The city’s requirement of 30 days maximum accumulation of vacation days has worked an inconvenience on individuals in situations where a dedicated employee has been put at a choice of working – which is the right thing to do for the city and loosing his vacation days – being punished; or doing the wrong thing of not working and taking his vacation rather than loose the days.  He suggested Council consider offering the same option to non-union employees as Public Works Collective Bargaining employees.

 Mayor Ferguson suggested that when an employee reaches that maximum and they cannot take the vacation days, that they should be given the cash.  He indicated that he does not agree with the co-mingling of vacation days and sick days.  

Discussion continued regarding under what circumstances employees would be paid for accumulation of vacation days and at what time the payment would be made, with suggestion being made to pay for accumulated vacations days at the end of each fiscal year.  

Motion was made by Councilman Black, seconded by Councilman Blank to allow non-union employees to accumulate vacation days, with the option to be paid for all unused accumulation of vacation time over the 30 day maximum number of vacation days allowed with payment to be made at the end of each fiscal year.  Roll call vote.  AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS:  None.  Motion declared carried.  

There being no further business for discussion, motion was made at 9:20 a.m. by Councilman Black, seconded by Councilman Blank to adjourn.  Roll call vote.  AYES:  Councilman Hotze, Blank, Black, and Carr.  NAYS:  None.  Motion declared carried.   
 
Jane Marshall, CMC
City Clerk

Approved by City Council as written on 7/07/08.