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City Council Minutes 07/21/2008
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
JULY 21, 2008
6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes,  July 7, 2008
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentation
                
VI.     City Council Action
1.      Request for use of Bryan Park September 20th for 4th Annual Apple Fest – Greater Salem Chamber of Commerce
2.      Request for use of Stage in Bryan Park on August 1st by Deuces Wild and Hoots Chapel Bands – Zachary Garrett
3.      Second Reading – Ordinance Amending Chapter 19 of City Code Regarding Sub-Division Revision
4.      Second Reading – Ordinance Regarding Golf Carts
5.      First Reading – An Ordinance to Regulate Storm Water Drainage and Retention
6.      First Reading – Ordinance Amending Chapter 10, Adding Section 74 – Noise Nuisance
7.      Approval of Lending Institution – Loan for Library Building Renovation
8.      Bid Award – Roof Repair at Police Department
9.      Consideration of Increase in Building Permit Fees
10.     Request for Abandonment of Utility Easement located on 1114 E. Church
11.     Consideration of Moving Soccer Fields to Little League Complex
12.     Bills Payable
13.     Closed Session – Acquisition of Real Estate

VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Executive Session – Acquisition of Real Estate
              12.  Approval of Closed Session Minutes of June 16, 2008
XI.     Adjournment
                                
Thomas F. Christie,
City Manager

MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
JULY 21, 2008
6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on July 21, 2008, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson.    
Council Members present upon roll call:
Councilman Tom Carr
Councilman Joe Hotze
Councilman Harold Blank
Councilman David Black   
     Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Clerk Jane Marshall
City Attorney Michael R. Jones  
Finance Director Marilyn Shook
Assistant City Manager Bev West
Recreation Director Sherry Daniels
Public Works Director John Pruden  
Chief of Police Ronald Campo
Economic Development Director Tracey McDaneld
Code Enforcement Officer Brad Crow
Library Director Kim Keller
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential
along with members of the public.
Absent:  DOEM Director Terry Mulvany

II.     Prayer and Pledge of Allegiance
Opening prayer was led by Councilman Carr, followed by Pledge of Allegiance to the Flag.  
  

III.    Approval of Minutes –july 7, 2008   
Minutes of Regular City Council Meeting of July 7, 2008 were presented for review.   
Motion to approve the minutes of the Regular Council Meeting of July 7, 2008 and waive the reading was made by Councilman Carr, seconded by Councilman Black.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.   NAYS: None.  Motion declared carried.


IV.     Presentation of Petitions/Public Comments
None.

V.      Mayor’s Report and Presentations
Mayor Ferguson reported that Senator Barak Obama’s office staff will be holding office hours in Centralia on Thursday, July 31, 2008 at Centralia City Hall from 10 a.m. to 12 noon.  

He also welcomed new Chamber of Commerce Executive Director Art Carnahan to the Council Meeting.  


VI.     City Council Action
1.      Request for use of Bryan Park September 20th for 4th Annual Apple Fest – Greater Salem Chamber of Commerce
A request was presented from the Chamber of Commerce for use of Bryan Memorial Park on Saturday, September 20 for the Chamber’s fourth Annual Apple Fest, including craft fair, flea market, music, children’s games, apple butter making and food concessions.  Motion was made by Councilman Black, seconded by Councilman Blank to approve the request from the Chamber of Commerce for use of Bryan Park for the Annual Apple Fest.   Roll call vote.  AYES:  Councilmen Hotze, Blank, Black, and Carr.    NAYS: None.  Motion declared carried.


2.      Request for use of Stage in Bryan Park on August 1st by Deuces Wild and Hoots Chapel Bands – Zachary Garrett
Recreation Director Daniels advised that this request has been withdrawn due to conflict in dates.  


3.      Ordinance 2008-17 - Second Reading – Ordinance Amending Chapter 19 of City Code Regarding Sub-Division Revision
An ordinance amending Chapter 19 of the City Code – Sub-Division Revisions was presented for review and final action.  Councilman Black expressed concern about requiring the developer to set aside 5% of subdivision for public lands, suggesting that the amount of public lands should be left up the developer, if it is put in the ordinance, the city would be responsible for maintenance of the area.  Following discussion period, motion was made by Councilman Hotze, seconded by Councilman Carr to approve Ordinance 2008-17 – Sub-division Revision, with Section 18. Public Lands being deleted from the ordinance.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr and Hotze.   NAYS: None.  Motion declared carried.


4.      Ordinance 2008-18 –  Second Reading – Ordinance Regarding Golf Carts
An ordinance authorizing the operation of qualified golf carts on streets under the jurisdiction of the City of Salem, Illinois was presented for final action.   City Manager Christie commented that the City Attorney has drafted this ordinance with consideration of comments from the City Council at last meeting.  Councilman Black commented that under Item I and K, light should be changed to lights.  Discussion regarding the inspection process concluded with suggestion that the Chief of Police is to work out the inspection process.  The ordinance permits both gas and electric carts with seat belts, lights and with the speed limit of 20 miles per hour.  Motion was made by Councilman Hotze, seconded by Councilman Blank to approve Ordinance 2008-17, an ordinance authorizing operation of qualified golf carts on streets under the jurisdiction of the City of Salem, gas and electric, equipped with lights and seat belts, with speed limit of 20 MPH.   Roll call vote.  AYES:  Councilmen Black, Carr, Hotze, and Blank.   NAYS: None.  Motion declared carried.


5.      First Reading – An Ordinance to Regulate Storm Water Drainage and Retention
City Manager Christie indicated that because the City does not currently have a Storm Water Drainage and Retention ordinance and this ordinance was drafted to protect the public from new developments and to go with the Revised Sub-division Ordinance.  The ordinance was discussed, and being the first reading, no action was taken.  


6.      First Reading – Ordinance Amending Chapter 10, Adding Section 74 – Noise Nuisance
City Manager Christie indicated that in response to citizen concerns of loud noise in their neighborhood beginning from 4:00 p.m. to 2:00 a.m. that rattle their windows and disturbs their peace and quite which generates from vehicles with “boom boxes”; the City Attorney has been asked to draft this ordinance to better address the issue.  Chief of Police Campo reported that the key to the ordinance is impoundment of the vehicles “Boom Cars”, indicating that the Police Department has already been issuing $75.00 tickets, with no effect on the problem.  He recommended the fines be increased and impoundment of the vehicles until the fines are paid.   No action was taken.


7.      Approval of Lending Institution – Loan for Library Building Renovation
City Manager Christie reported that proposals were requested for interest rates relative to a $175,000 loan to be used for the renovation of the new library building, with three proposals being received from local institutions.  He indicated that he and the Finance Director recommends acceptance of the proposal from Bank of America which is the least costly for a loan interest rate of 3.25%.  Motion was made by Councilman Black, seconded by Councilman Blank to accept the proposal from Bank of America for a loan in the amount of $175,000 for an interest rate of 3.25% for renovation of the new location for the Bryan Bennett Library.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.   NAYS: None.  Motion declared carried.


8.      Bid Award – Roof Repair at Police Department
Proposals were solicited for replacement of the roof at the Police Dept/Emergency Management/Mechanic building located at 201 S. Rotan with proposals being received from two contractors.  The low bid was from Irwin’s Roofing and Specialty Coating, Alma, IL for removal of old roof and installation of new roof with a 12-year non-pro rated guarantee for a cost of $44,800.00.  City Manager Christie reported that $40,000 was budgeted for this item and because the roof is in very bad need of repair, he and Public Works Director Pruden recommend  acceptance of the low bid.   Motion was made by Councilman Black, seconded by Councilman Carr to accept the low bid from Irwin’s Roofing and Specialty Coating from Alma, IL for a cost of $44,800.00 for roof replacement at the Police Department, Emergency Management and Mechanic building.  Roll call vote.  AYES:  Councilmen Hotze, Blank, Black and Hotze.   NAYS: None.  Motion declared carried.


9.      Consideration of Increase in Building Permit Fees
City Manager Christie indicated that the 15 year old building permit fees structure of the City is too low as compared to Centralia and Mt. Vernon.  He asked Council to consider authorizing a new fee structure to more appropriately recover costs relative to the construction of structures within the City.  He recommended the fee for building permits be increased to $0.10 per sq ft, up to 5,000 sq ft, with a minimum fee of $50.00; and $0.07 for each additional sq ft over 5,000 sq ft.  Also, $25.00 for temporary pools and $50.00 for permanent pools.  He further recommended that the additional fee for persons who start construction before a permit is issued be lowered to $15.00 penalty plus the actual fees.   Minimum fee for mobile home permits $50.00.   This being first reading, no action was taken.  


10.     Request for Abandonment of Utility Easement located on 1114 E. Church
A request was received from Theresa Bass, 1114 East Church Street, that the City abandon the utility easement running between lot 8 in block 2 of Lackey’s Replat of Lot 20 of Surveyor’s Addition No. 12; and lot 4 in Block Three in William Arnold’s First Addition to the City.  She has purchased these two lots and needs the easement removed for construction of building.   Public Works Director Pruden did an inspection and sees no problem with abandoning the utility easement.   Motion was made by Councilman Black, seconded by Councilman Blank to approve the request to abandon the utility easement at 1114 East Church as requested by Theresa Bass.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, and Hotze.   NAYS: None.  Motion declared carried.


11.     Consideration of Moving Soccer Fields to Little League Complex
Recreation Director Daniels reported that the Recreation Department has been using the Soccer field at the First Christian Church and the program is growing and is in need of a larger field.  Public Works Director Pruden has examined City parks and found none to be appropriate and large enough for the expanding soccer fields.  She further reported that the Little League Board has given approval for the City to use an area not presently being used for baseball.  Although they are not charging us to use the property, in return the Little League Board is asking that revenue from any concessions be donated to the Little League Complex, as well as the City being responsible for setting up and maintaining the fields that are used for soccer.  They have offered us use of their equipment as long as we supply the gas.  Motion was made by Councilman Black, seconded by Councilman Carr to authorize the soccer fields to be moved to the Little League Complex as requested.  City Manager Christie explained that more recreational opportunities cause more expenses.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.   NAYS: None.  Motion declared carried.


12.     Bills Payable
Bills payable listings for period ending July 21, 2008 for a total amount of $894,225.04 were presented for review and approval.  Following review period, Motion to approve bills payable as presented, with the exception of bill payable to Joe Hotze Ford in the amount of $11.63 was made by Councilman Carr, and seconded by Councilman Hotze.  Roll call vote.  AYES:  Councilmen Hotze, Blank, Black and Carr.   NAYS: None.  Motion declared carried.

Motion to approve bill payable to Joe Hotze Ford in the amount of $11.63 was made by Councilman Blank, and seconded by Councilman Black.  Roll call vote.  AYES:  Councilmen Blank, Black and Carr.  NAYS: None.  Abstain:  Councilman Hotze.   Motion declared carried

After Reports:
13.     Closed Session – Acquisition of Real Estate


VII.    City Manager Report
City Manager Christie reported that Council has been provided with the new budget reports.


VIII.   City Attorney Report
None.  


IX.     City Council Report
Councilman Carr reported the windows are being replaced in the theater building and there will be more productions in August.
Councilman Hotze suggested that the street names be changed to Hawthorn Road from Hawthorn Road to North Broadway because presently it is Broughton Street and Spillway Road and it is confusing to people who are not familiar with the area.  City Attorney suggested this be put on the agenda.

Councilman Hotze also commented that he took a tour of the new library building and it looks good.     
Councilman Blank reported that he received a call from a resident at 305 North Pearl complaining about the dogs in the neighborhood barking all night.  

Councilman Black – no report.  

Library Director Kim Keller reported the Library’s summer reading program was a success.  Also, the library will be closed beginning August 1 through August 17 for moving and will be reopened on August 18 at the new Central School location.  


X.      Executive Session – Acquisition of Real Estate
Motion to enter into closed session for the purpose of discussing acquisition of real estate was made at 7:30 p.m. by Councilman Black, and seconded by Councilman Blank.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr and Hotze.   NAYS: None.  Motion declared carried.


12.     Approval of Closed Session Minutes of June 16, 2008
(Minutes were not available)

XI.     Adjournment
Upon returning to Open Session at 8:15 p.m. and there being no further business for discussion, motion to adjourn was made by Councilman  Blank, seconded by Councilman  Black.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.   NAYS: None.  Motion declared carried.


Jane Marshall, CMC
City Clerk

Minutes approved as written on August 4, 2008 by City Council.