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City Council Minutes 10/20/2008
CITY OF SALEM
REGULAR CITY COUNCIL MEETING AGENDA
MONDAY, OCTOBER 20, 2008
 6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes, October 6, 2008
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations        
VI.     City Council Action:
1.      Second Reading – Ordinance Amending Chapter 10 – Increase in Residential Garbage Pickup Fee.
2.      First Reading – Ordinance Regarding Identity Theft Prevention Program
3.      First Reading – Ordinance Amending Chapter 6 – Yard Sales Signs
4.      Henderson Trucking Roadway Repair Assistance
5.      Bid Award – DOEM Early Warning Equipment
6.      Bills Payable
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Reports
X.      Adjournment

Thomas F. Christie
City Manager
_____________________________________________________________________________________________________________________

MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 2008
6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on October 20, 2008, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson.    
Council Members present upon roll call:
Councilman Tom Carr
Councilman Joe Hotze
Councilman Harold Blank
Councilman David Black   
Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Clerk Jane Marshall
Finance Director Marilyn Shook
Assistant City Manager Bev West
Public Works Director John Pruden  
Economic Development Director Tracey McDaneld
Code Enforcement Officer Brad Crow
Recreation Director Sherry Daniels
Library Director Kim Keller
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential,
along with members of the public.
Absent:  City Attorney Michael R. Jones  
Chief of Police Ronald Campo
DOEM Director Terry Mulvany

II.     Prayer and Pledge of Allegiance
Opening prayer was led by Councilman Carr, followed by Pledge of Allegiance to the Flag.  
  

III.    Approval of Minutes – OCTOBER 6, 2008      
Minutes of Regular City Council Meeting of October 6, 2008 were presented for review.   Councilman Carr moved approve the minutes of the Regular Council Meeting of October 6, 2008 as written and waive the reading and Councilman Hotze seconded the motion.   Roll call vote to approve the minutes of October 6, 2008 as written and waive the reading.  AYES:  Councilmen Carr, Hotze, Blank and Black.     NAYS: None.  Motion declared carried.
Minutes of Special Meeting of October 16, 2008 were noted as being reviewed by City Council.


IV.     Presentation of Petitions/Public Comments
None.


V.      Mayor’s Report and Presentations
None.


VI.     City Council Action:
1.      Ordinance 2008-29 – Second Reading – Ordinance Amending Chapter 10 – Increase in Residential Garbage Pickup Fee.
Councilman Hotze moved to approve Ordinance 2008-29, An Ordinance Amending Chapter 10 to Increase Residential Garbage Collection Fees.   Motion was seconded by Councilman Black.   City Manager Christie indicated that this increase is necessary due to anticipated increase in collection costs upon closure of the City’s landfill.  Roll call vote to approve Ordinance Amending Chapter 10 to increase residential garbage pickup fees from $8.50 to $10.50, effective November 1, 2008.  AYES:  Councilmen Hotze, Blank, Black, and Carr.  NAYS:  None.  Motion declared carried.  

2.      Ordinance 2008-30 – First Reading – Ordinance Regarding Identity Theft Prevention Program
City Manager Christie reported the Federal Government has mandated that municipalities which provide utility services must create and sustain a program to protect customers from potential identity theft.  The program provides methods to recognize potential identity theft and methods to remedy.  He recommended approval upon first reading since the program is to be effective November 1, 2008.  He explained that the City is already practicing most of the requirements.   Councilman Blank moved to approve Ordinance 2008-30, an Ordinance to Establish an Identity Theft Program, effective November 1, 2008.  Motion seconded by Councilman Black.   Roll call vote to approve Ordinance 2008-30 to establish an Identity Theft Program, effective November 1, 2008.  AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS:  None.  Motion declared carried.  

3.      First Reading – Ordinance Amending Chapter 6 – Garage/Yard Sales and Auction Signs.  
City Manager Christie indicated that the current ordinance prohibits off-premise garage and yard sale and auction sighs and the amendment would permit these signs with specific restrictions and penalties.   It was discussed to not specify the days permitted for the sale, but to require that signs not be placed before 24 hours prior to the sale and longer than 24 hours after the sale or they will be subject to a fine.  City Attorney was instructed to make changes in the proposed ordinance revision and bring back at next meeting.  Being first reading, no action was taken.  

4.      Henderson Trucking Roadway Repair Assistance
City Manager Christie indicated that at previous meeting the Council authorized the repair to the entrance to Henderson Trucking but the monetary amount was listed incorrectly.  He indicated that Director Pruden has since solicited bids from two companies and is recommending the low bid of $15,388.00 from Depew and Owen Builders.  Christie recommended Council consider authorizing the expenditure from TIF #2 Funds.  Councilman Black moved, and Councilman Carr seconded to approve the low bid from Depew and Owen Builders for repair to the entrance to Henderson Trucking in the amount of $15,388.00.  Councilman Hotze expressed concern that the repair as suggested would not hold-up and Public Works Director indicated he could use a flowable fill that would hold up.  Roll call vote to approve the low bid from Depew and Owen Builders for repair to the entrance to Henderson Trucking in the amount of $15,388.00 and to authorize the City Manager to make up the difference in any additional cost due to the change in plans.  AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS:  None.  Motion declared carried.


5.      Bid Award – DOEM Early Warning Equipment
City Manager Christie reported the Council is requested to consider awarding the only bid received for a new downtown warning siren in the amount of $11,653.30.  The equipment is paid for by the acquisition of a grant.   Councilman Black moved and Councilman Blank seconded motion that the bid be accepted from Global Technical Systems, Inc., Effingham, IL in the amount of $11,653.30 for the purchase of Whelen Outdoor Siren System.   Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.  


6.      Bills Payable
Bills payable for period ending October 20, 2008 for a total amount of $1,082,057.64 were presented for review.   Following discussion, Councilman Black moved and Councilman Blank seconded motion to approve bills payable less bill payable to Joe Hotze Ford in the amount of $494.44.  Roll call vote.  AYES:  Councilmen Hotze, Blank, Black, and Carr.  NAYS:  None.  Motion declared carried.  

Councilman Black moved and Councilman Blank seconded motion to approve bills payable to Joe Hotze Ford in the amount of $494.44.   Roll call vote.  AYES:  Councilmen Blank, Black, and Carr.  Abstain:  Councilman Hotze.  Motion declared carried.  


VII.    City Manager Report
City Manager Christie read a prepared statement regarding financial consequences if the 1% Sales Tax increase for the schools passes on the November ballot.  


VIII.   City Attorney Report
Absent


IX.     City Council Reports
Councilman Carr agreed with the City Manager regarding the 1% Sales Tax for the schools, indicating that Marion County is the only county that has put the issue on the ballot.  

Councilman Hotze commented:
·       Suggested change in policy for next elected Council Members that they not be given health insurance coverage for themselves and their family to              save money for the City
·       Suggested that the City not spend $2 million to build the road to Mitchell Street from the former DuBois property

Councilman Blank thanked Economic Development Director Tracy McDaneld for setting up the meeting this week with Tess Morrison, an independent consultant working with W2E, who gave a presentation to illustrate W2E’s technology to utilize wasted domestic resources such as municipal solid waste, agricultural waste, and industrial waste such as sludge and used tires to convert them to renewable energy.   He indicated he was impressed with the presentation and would like to look into this idea as being something that could work in our area.  Councilman Black and Carr agreed.  Mayor Ferguson commented this would be a source of revenue and would create about 30 jobs.  

Councilman Black reported that at last meeting he asked to bring back an ordinance amendment regarding requirements for survey when roof and canopies are requested.  City Manager Christie advised that he has polled surrounding cities to see how they handle this issue before working on it again.  

Mayor Ferguson commented:
·       Cameras for the park and skate park
·       Like to consider part-timer at skate park to help monitor and to help train skaters to get more usage and maybe then could budget for additional                   equipment for the skate park.
·       Posts marking parking areas are in need of replacement in Bryan Park
·       Suggested the need for another TIF Program meeting with all taxing districts to address need for new sites to be added to the TIF District.  
·       Historical Commission is considering moving into the library building and needs some display cases.  The Friends of the Library have requested a              grant from Wal-Mart, but they still need $3,000 to meet their needs.  He asked Council to consider supporting this project with $5,000 allotment for              display cabinets.  
·       In reply to question about sidewalks, Public Works Director Pruden indicated that the bid opening for sidewalk project will be held at 11:00 a.m. on             Tuesday, October 21st.  
·       Mayor Ferguson reported there was a nice turnout for Dr. Rubio’s book signing that was held at the Library today.  


X.      Adjournment
At 7:20 p.m., Councilman Black moved, and Councilman Carr seconded the motion to adjourn.   Roll call vote:  AYES:  Councilmen Black, Carr, Hotze, and Blank.   NAYS:  None.  Motion declared carried.  



Jane Marshall, CMC
City Clerk

City Council approved minutes with typo correction, on 11/03/2008.