Skip Navigation
This table is used for column layout.


 
City Council Minutes 01/05/2009
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
MONDAY, JANUARY 5, 2009
6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes, December 15, 2008
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations
VI.     City Council Action
1.      Swimming Pool Design Progress Report – Scott Hester
2.      Review Proposed Increase in Recreational Activities Fees
3.      First Reading:  Ordinance Amending Chapter 23, Regarding Revisions to Sec. 23-257 (i) Use Restrictions
and Sec. 23-260 Special Uses – Regarding Residential Use of Store Front Business
After Reports:
4.      Executive Session
a.      Consideration of Acquisition of Property
b.      Approval of Closed Session Minutes of November 17, 2008
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Adjournment


Thomas F. Christie,
City Manager
_________________________________________________________________________
                                        MINUTES                                          
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
JANUARY 5, 2009
6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on January 5, 2009, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson.    
Council Members present upon roll call:
Councilman Tom Carr
Councilman Joe Hotze
Councilman Harold Blank
Councilman David Black   
Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones  
City Clerk Jane Marshall
Finance Director Marilyn Shook
Assistant to City Manager Bev West
Public Works Director John Pruden  
Economic Development Director Tracey McDaneld
Chief of Police Ronald Campo
Code Enforcement Officer Brad Crow
Recreation Director Sherry Daniels
Library Director Kim Keller
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential,
Scott Hester/Counselman Hunsizker, Sue Andrews and John Andrews/USsonet, Tom Donoho/Front Row Productions, Suzie Hood, along with members of public.
Absent:  
DOEM Director Terry Mulvany


II.     Prayer and Pledge of Allegiance
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.  


III.    Approval of Minutes – DECEMBER 15, 2008     
Minutes of Regular City Council Meeting of December 15, 2008 were presented for review.  
Councilman Blank moved and Councilman Carr seconded the motion to approve the minutes of Regular Council Meeting of December 15, 2008 as written and waive the reading.   Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank and Black.   NAYS: None.  Motion declared carried.


IV.     Presentation of Petitions and Public Comments
USsonet, Weems, abandoned railroad bed on West Blair Street
Sue Andrews with USsonet, 123 East Main, addressed Council regarding the abandoned railroad bed on West Blair Street that now belongs to the City.  She reported that USsonet has an easement with the City for their buried cable in that area.  She expressed concern that a resident in that area, Mr. Weems, has used a backhoe to dig a 15 foot wide ditch across that railroad bed and hit one of USsonet’s lines and the City had to spend time out there along with USsonet to repair the damages.   She asked if there is anything the City can do to prevent this from happening.  City Manager Christie indicated he was aware of this incident and that the Public Works Director had called the Police Department who come out to the location and discussed the incident with Mr. Weems.  Public Works Director Pruden indicated that Mr. Weems was attempting to address the drainage problem on his property caused by the railroad bed being higher than his property.   
Arrival of Councilman Black at 6:05 p.m.
The Police have warned Mr. Weems that he should not be doing this and he has been told that next time there is an incident he could be arrested.  Pruden indicated that the Public Works Department has lowered the area by two feet which should alleviate Mr. Weems fears of flooding of his property.  Councilman Hotze and Councilman Blank suggested that Mr. Weems be billed for the time the City was called out to work on this problem  

Request for use of Bryan Park Stage Area on July 2, 3, & 4 – Singer & Songwriter’s Competition
Tommy Donoho representing Front Row Productions & Entertainment addressed Council asking permission for use of Bryan Park Band Stage area on the afternoon of Thursday July 2 for vendors to set-up and for rehearsal;  July 2  Friday, July 3 and Saturday, July 4  for second Singer & Songwriter’s Competition.  He indicated he could come back on March 13 with an update on all the event plans.  After discussion, Councilman Hotze moved and Councilman Blank seconded the motion to allow Tommy Donoho to pursue use of Bryan Park and stage area for a fee of $100.00 per day for July 3 and July 4, no charge for July 2, 2008.  Roll call vote.  AYES:  Councilmen Hotze, Blank, Black, and Carr.  Mr. Donoho agreed he would take care of the trash and clean-up after the event.  He was instructed to consult with Public Works Director Pruden regarding camping areas for vendors and to consult with Recreation Director Daniels regarding reservations and other issues.  


V.      Mayor’s Report and Presentations
Mayor Ferguson reported that a Certificate of Appreciation has been sent to Joseph Nick Mahlandt upon his retirement from the Illinois Environmental Protection Agency Bureau of Water in recognition of his assistance to the City over the past thirty-eight years including several wastewater treatment plant renovation projects.  


VI.     City Council Action
1.      Swimming Pool Design Progress Report – Scott Hester w/Councilman Hunsaker
Mr. Scott Hester consultant with Councilman Hunsaker gave an update report on the swimming pool design along with a progress report of estimate of costs and schedule for project bidding, construction, and completion.  He reported they plan to have documents completed for submission to the IL Dept of Health by January 23rd and hope to have approval within four to five weeks; bid project in June; open bids in July; begin construction at close of 2009 swim season; open new pool by normal season 2010.  Mr. Hester indicated that the project would be bid out as individual items allowing Council flexibility in the final design choices.    A lengthy discussion regarding the pool design that was presented and the costs continued.  Mr. Hester indicated additional information could be presented to Council after bids are received.  



2.      Review Proposed Increase in Recreational Activities Fees
City Manager Christie commented, the Council is asked to consider changes in selected recreational fees for 2009.  These changes are recommended by the Salem Recreation Board and he recommends approval.  
Recreation Director Daniels advised these fees are in line with other communities and will cover program expenses with some left over to use for extra equipment and improvements.
Suggested Recreation Department Fees for 2009:
        Tennis Lessons          $32.00 per resident, $40.00 non-resident

        Girls Softball                  $40.00 per resident, $50.00 non-resident
                                        $165.00 sponsor, Tee Ball, Coach Pitch
                                        $210.00 sponsor, Junior Hurlers, Hurlers League

Men’s Softball                  $24.00 per resident, $30.00 non-resident
                                        $380.00 sponsor

Soccer                          $32.00 per resident, $40.00 non-resident
                                        $100.00 sponsor, no referee
                                        $125.00 sponsor requiring referee

Swordfish Swim Team     $40.00 per resident, $50.00 non-resident
                                        $50.00 per resident season pass (required)
                                        $62.50 non-resident season pass (required)
Following discussion, Councilman Carr moved and Councilman Black seconded the motion to approve the recommended increase in recreational activities fees as presented.  Roll call vote.  AYES:  Councilmen, Blank, Black and Carr.  NAYS:  None.  Motion declared carried.  


3.      First Reading:  Ordinance 2009-01 - Ordinance Amending Chapter 23, Regarding Revisions to Sec. 23-257 (i) Use Restrictions and Sec. 23-260 Special Uses – Regarding Residential Use of Store Front Business
City Manager Christie commented, several months ago the City Council created a Special Use provision that would allow residential use in store front businesses with special restrictions.  Upon review, it was found that the provision was incorrectly placed in the wrong section of the City Code.  The amendment for consideration places the provision in the correct section and clarifies the language.  The original intent of the provision does not change.  He recommended approval.  Following discussion, and because this ordinance was simply to correct the placement in the Code, Councilman Black moved and Councilman Carr seconded the motion to approve Ordinance 2009-01, an ordinance amending Chapter 23 regarding revisions to Sec. 23-257 (i) Use Restrictions and Sec. 23-260 Special Uses – regarding residential use of store front businesses.  Roll call vote.  AYES:  Councilmen  Black, Carr, Hotze, and Blank.

After Reports:
4.      Executive Session – Consideration of Acquisition of Property and approval of closed sessionminutes 11/17/08

VII.    City Manager Report – None

VIII.   City Attorney Report – None

IX.     City Council Report
Councilman Carr – None

Councilman Hotze – None

Councilman Blank complimented Public Works Department on good job of clearing streets during recent ice storm.  

Councilman Black – None



Executive Session – Consideration of Acquisition of Property and review of closed session minutes 11/17/08

At 7:47 p.m. Councilman Black moved and Councilman Blank seconded the motion to enter into Executive Session for the purpose to consider acquisition of property.   Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS: None.  Motion declared carried.  

Upon returning to open session at 8:15 p.m., Councilman Carr moved and Councilman Black seconded the motion to approve the minutes of the Closed Session of November 17, 2008.  Roll call vote.  AYES:  Councilmen Hotze, Blank, Black, and Black.  NAYS:  None.  Motion declared carried.  


X.      Adjournment
At 8:20 p.m. , Councilman Carr moved and Councilman Black seconded the motion to adjourn.   Roll call vote.  AYES:  Councilmen Blank, Black, Carr and Hotze.  NAYS:  None.  Motion declared carried.  



Jane Marshall, CMC
City Clerk

Approved as written by City Council at Regular Meeting of January 19, 2009.