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City Council Minutes 4/20/2009
PUBLIC HEARING
CITY OF SALEM
FY-09/10 ANNUAL BUDGET
APRIL 20, 2009
6:00 P.M.
______________________________________________________________________________________________________________________________________

AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
MONDAY, APRIL 20, 2009
Following Public Hearing
I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes – April 6, 2009; April 13, 2009 Budget Workshop
IV.     Presentation of Petitions and Public Comments
V.      Mayor’s Report and Presentations
VI.     City Council Action
1.      Recommendation for Appointment and Reappointment of Various Boards and Commissions
2.      Bid Award – Selmaville Road Ground Storage Reservoir Improvements
3.      Acceptance of Proposal for Misc. Landfill Support for 2009 – AECOM Proposal # 13094-A01
4.      Acceptance of Proposal for 2009 Landfill Groundwater Compliance Reporting – AECOM Proposal # 13094-A02
5.      Engineering Agreement for Stimulus Fund Street Improvements Projects – Rhutasel & Associates
6.      Ordinance – Annexation 2215 West Main Street
7.      IDOT Supplemental Resolution for 2009 Maintenance of Streets
8.      Ordinance Amending FY 2008/2009 Annual Budget
9.      Ordinance Adopting Annual Municipal Budget for FY2009/2010
10.     Review of Updated Zoning Map
11.     Bills Payable
After Reports:
12.     Executive Session – 5 ILCS 120/2( c )(2) – Collective Bargaining;         
       5 ILCS 120/1( c)(21) –  Semi-Annual Review all Closed Session Minutes
13.     Consider Collective Bargaining Agreement
14.     Approval of Closed Session Minutes of April 6, 2009
15.     Resolution – Authorizing Closed Session Minutes to Remain Confidential and/or to be Released for Public Inspection
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Adjournment

Thomas F. Christie
City Manager
_________________________________________________________________________________________________________________
PUBLIC HEARING
CITY OF SALEM
FY-09/10 ANNUAL BUDGET
APRIL 20, 2009
6:00 P.M.

Mayor Ferguson called the Public Hearing to order at 6:00 on April 20, 2009 at Salem City Hall Council Chambers prior to the regular Meeting of the City Council.  The purpose of the Public Hearing was for the public to ask questions and make comments.  The proposed budget was made available for public inspection prior to the Hearing.   Mayor Ferguson, Members of the Council, Department Heads, City Manager, City Clerk, along with a few members of the public ware present.  Mayor Ferguson.  There being no comments or questions, the Public Hearing was closed at 6:03 p.m.


_______________________________________________________________________________________________________________
                                               MINUTES                                
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
 APRIL 20, 2009
                                                              6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on Monday, April 20, 2009, at the hour of 6:03 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson.    
Council Members present upon roll call:
Councilman Tom Carr                        Councilman David Black   
Councilman Joe Hotze                                            Mayor  Leonard E. Ferguson
Councilman Harold Blank

Absent:  Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones  
City Clerk Jane Marshall
Finance Director Marilyn Shook
Public Works Director John Pruden  
Chief of Police Ronald Campo
Assistant to City Manager Bev West
Economic Development Director Tracey McDaneld
Code Enforcement Officer Brad Crow
Recreation Director Sherry Daniels
Library Director Kim Keller
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential,
Several members of the public, along with
Absent:  
DOEM Director Terry Mulvany

II.     Prayer and Pledge of Allegiance
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.  


III.    Approval of Minutes – APRIL 6, 2009
Minutes of Regular City Council Meeting of April 6, 2009 were presented for review.  
Councilman Black moved and Councilman Carr seconded the motion to approve the minutes of Regular Council Meeting of April 6, 2009 as written and waive the reading.  Roll call vote.   AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS: None.  Motion declared carried.

 Minutes of April 13, 2009 Workshop Meeting were presented for review.  So Noted.


IV.     Presentation of Petitions and Public Comments
None.  


V.      Mayor’s Report and Presentations
Mayor Ferguson reported he received a copy of a letter addressed to Chief of Police Ron Campo dated April 13th from James C. Underwood, President of Kaskaskia College, thanking the Police Department and all who participated in the “Critical Incident Response” training event on KC campus on Thursday morning.  


VI.     City Council Action
1.      Recommendation for Appointment and Reappointment of Various Boards and Commissions
A list with recommendations for reappointment and appointment to boards and commissions was presented for Council Approval.  
        Board or Commission                     Name                    Term Ending
Airport Authority – 5 Year Term         Gary Hahn                       04/30/14
       Library Board – 3-Year Term                     Jack McGuire            04/30/12
Library Board – 3-Year Term                     Jane Mordecai           04/30/12
Library Board – 3-Year Term                     Joyce Raver                     04/30/12
Police Commissioners - 3-Year Term              Jimmie Warfield         04/30/12
Police Pension Board – 2-Year Term              Tony Shook                      04/30/11
Zoning Board of Appeals– 5-Year Term    Judy Wheeler            04/30/14
Zoning Board of Appeals– 5-Year Term    Sharon Woodward         04/30/14
Recreation Board – 5- Year Term                 Kristyn Burton          04/30/14
Historical Commission– 3-Year Term              Robert Raver                    04/30/12
Historical Commission                           Elva Holsapple          04/30/12
     Historical Commission                     Richard Zivney          04/30/12
Tree Board – 3-Year Term                        Bob Kane                        04/30/12
Tourism Board – 4-Year Term                     Robert Haney            04/30/13
Tourism Board – 4-Year Term                     Bob Wiedemann           04/30/13
Councilman Carr moved, and Councilman Black seconded the motion to approve the appointment and re-appointment of the listed boards and commission members by omnibus vote.   Roll call vote.  AYES:  Councilmen Hotze, Blank, Black and Carr.
NAYS: None.  Motion declared carried.  

2.      Bid Award – Selmaville Road Ground Storage Reservoir Improvements
Request for bids was advertised and bids were opened on April 15th for Selmaville Road 1,000,000 Gallon Ground Reservoir Improvements – roof repair portion of project.  The only bid submitted was from Haier Plumbing and Heating for a base bid amount of $106,399.  The bid was reviewed by Engineers with Curry and Associates who recommended the project be awarded to Haier Plumbing and Heating.  City Manager Christie indicated this project has been budgeted for in the FYE 2010 budget and he concurs with Director Pruden’s  recommendation for approval.  Following brief discussion, Councilman Carr moved, and  Councilman Blank seconded the motion to award the Selmaville Road Ground Storage Reservoir improvement – roof repair portion of project - to Haier Plumbing and Heating for an amount of $106,399.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr and Hotze.  NAYS: None.  Motion declared carried.  

3.      Acceptance of Proposal for Misc. Landfill Support for 2009 – AECOM Proposal # 13094-A01
A proposal from AECOM to provide landfill support for FY2010 was presented for consideration for an estimated cost of the listed services is $9,280.  City Manager Christie concurred with Director Pruden’s recommendation to accept this proposal.  
Councilman Black moved, and  Councilman Carr seconded the motion to approve the agreement for professional services for miscellaneous landfill support for 2009.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, Hotze and Blank.  NAYS: None.  Motion declared carried.  

4.      Acceptance of Proposal for 2009 Landfill Groundwater Compliance Reporting – AECOM Proposal # 13094-A02
A proposal from AECOM for 2009 Landfill Groundwater Compliance Reporting for a cost of $22,750 was presented.  City Manager Christie concurred with Director Pruden’s recommendation to accept this proposal.   Councilman Black moved, and  Councilman Blank seconded the motion to accept the proposal from AECOM for 2009 Landfill Groundwater Compliance Reporting for a cost of $22,750.   Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS: None.  Motion declared carried.
 
5.      Engineering Agreement for Stimulus Fund Street Improvements Projects – Rhutasel & Associates
City Manager Christie indicated, in order to present IDOT with accurate estimated costs of street improvements to be funded by FAU Stimulus monies, the Council is requested t approve an Engineering Services Agreement with Rhutasel & Associated for a fee not to exceed $13,600.  City Manager Christie concurs with Director Pruden’s recommendation for approval.   Following brief discussion, Councilman Black moved, and Councilman Carr seconded the motion to approve $13,600 engineering fees from Rhutasel & Associates for FAU Stimulus monies for Street Improvements.  Roll call vote.  AYES:  Councilmen Hotze, Blank, Black, and Carr.  NAYS: None.  Motion declared carried.  

6.      Ordinance 2009-04– Annexation 2215 West Main Street
A Petition for Annexation was received from James and Phyllis Phillips, 2215 West Main Street, dated March 30, 2009, requesting their property be annexed to the Corporate Limits of the City of Salem.  Public Works Director Pruden confirms that the property is contiguous and there appears to be no logistical issues.  An ordinance has been prepared and is presented for Council approval.  City Manager Christie recommends approval.  Councilman Black moved, and Councilman Blank seconded the motion to approve Ordinance 2009-04, an ordinance annexing property at 2215 West Main Street, petitioned by James and Phyllis Phillips to the Corporate Limits of the City of Salem.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS: None.  Motion declared carried.  

7.      Resolution 2009-06 - IDOT Supplemental Resolution for 2009 Maintenance of Streets
Public Works Director Pruden explained that this ear-marks monies through MFT for oil and chip program for an additional amount of $87,900.   Councilman Black moved, and Councilman Carr seconded the motion to approve MFT Supplemental Resolution 2009-06 appropriating an additional $87,900 for 2009 Street maintenance.  Roll call vote.  AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS: None.  Motion declared carried.  


8.      Ordinance 2009-05 - Ordinance Amending FY 2008/2009 Annual Budget
An ordinance was presented to amend Ordinance 2008-11, adopting the 2008-2009 annual budget.  Councilman Black moved, and Councilman Hotze seconded the motion to approve Ordinance 2009-05, an ordinance amending Ordinance 2008-11 adopting the 2008-2009 annual budget.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS: None.  Motion declared carried.  

9.      Ordinance 2009-06 - Ordinance Adopting Annual Municipal Budget for FY2009/2010
An ordinance adopting the Annual Municipal Budget for FY2009/2010 for a total amount of $20,569,379 was presented for review.  
Mayor Ferguson asked Council consideration of adding funds to the budget for the Troop dinner.  Councilman Black moved that funds be added to the budget for the Troop dinner.  Discussion ensued regarding how this should be added to the budget and if it should be added at all.  
Councilman Carr suggested that the budget be approved as it is and not add the $4,000 for a Troop Dinner now.  
Councilman Blank asked, why we need another dinner, when soldiers returned from WW II, they did not get anything like that.  He suggested we just give each one of the boys $50.00 and let them take their wife or girlfriend out to dinner.  
Mayor Ferguson commented it shows the communities’ appreciation to those who served.  
Finance Director Shook reported as she was completing the budget she discovered that she had not included a transfer of $13,435 in interest from the TIF funds to the General Fund, indicating she has already added that amount to the revenue account in the General Fund taken from fund 11, 21, and 23.  
Councilman Hotze seconded the motion to approve Ordinance 2009-06, an ordinance adopting the Annual Municipal Budget for FY2009/2010; including the $4,000 for the Troop Dinner and a transfer of $13,435 in interest from the TIF funds to the General Fund.  Roll call vote.  AYES:  Councilmen Hotze, Black and Mayor Ferguson.  NAYS: Councilman Carr.  ABSTAIN:  Councilman Blank.  Motion declared carried.  

10.     Review of Updated Zoning Map
It is noted that an updated copy of the Zoning Map was presented for review.  
 
11.     Bills Payable
Bills payable listing for period ending April 20, 2009 for a total amount of $924,500.66 was presented for review and approval.   Following review, Councilman Black moved, and  Councilman Carr seconded the motion to approve bills payable except bills payable to Joe Hotze Ford in the amount of $55.47.  Roll call vote.  AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS: None.  Motion declared carried.  

Councilman Black moved and Councilman Carr seconded the motion to approve bills payable to Joe Hotze Ford in the amount o $55.47.  Roll call vote.  AYES:  Councilmen Black, Carr, and Blank.  NAYS: None.  Abstain:  Councilman Hotze.  Motion declared carried.  

After Reports:

12.     Executive Session – 5 ILCS 120/2( c )(2) – Collective Bargaining;
5 ILCS 120/1( c)(21) –  Semi-Annual Review all Closed Session Minutes

After Closed Session:

13.     Consider Collective Bargaining Agreement

14.     Resolution – Authorizing Closed Session Minutes to Remain Confidential and/or to be Released for Public Inspection

15.     Resolution – Authorizing Closed Session Minutes to Remain Confidential and/or to be Released for Public Inspection.  


VII.    City Manager Report
City Manager Christie reported there has been some graffiti on the picnic tables and bathroom walls in Bryan Park again.  Also, a picnic table was thrown in the creek.   Councilman Hotze moved and Councilman Black seconded the motion to offer a $1,000 reward for any information leading to the arrest and conviction of those responsible for this damage to the park equipment.  Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS:  None.  Motion declared carried.  


VIII.   City Attorney Report
None.
 

IX.     City Council Report
Councilman Carr reported he has received positive comments about the Community Garden as proposed by Jackie Davis.  Councilman Blank expressed concern that it may need to have a guard watch the garden.  

Councilman Black – commented that the “walkway” sign at the reservoir needs to be checked.  


X.      Executive Session – Pursuant to 5 ILCS 120/2( c )(2) To discuss Collective Bargaining  and 5 ILCS 120/1( c)(21) – Semi-Annual Review of Closed Session Minutes
At 6:55 p.m. Councilman Black moved and Councilman Carr seconded the motion to enter into closed session for the purpose to discuss Collective Bargaining and Semi-Annual Review of Closed Session Minutes.   Roll call vote.  AYES:  Councilmen Carr, Hotze, Blank, and Black.   NAYS:  None.  Motion declared carried.  

Return to Open Session at 7:10 p.m.

No further action taken on Items 13, 14, and 15 – Councilman Blank became ill and had to leave the meeting.  Councilman Black accompanied him to the hospital.  

13.     Consider Collective Bargaining Agreement
14.     Approval of Closed Session Minutes – April 6, 2009
15.     Resolution – Authorizing Closed Session Minutes to Remain Confidential and/or to be Released for Public Inspection.


XI.     Adjournment
There being no further business for discussion at 7:10 p.m., Councilman Carr moved and Councilman Hotze seconded the motion to adjourn.  Roll call vote.  AYES:  Councilmen Carr, Hotze and Mayor Ferguson.  NAYS:  None.  Motion declared carried.  



Jane Marshall, CMC
City Clerk

Minutes approved as written by City Council on May 4, 2009.