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City Council Minutes 5/04/2009
CITY OF SALEM
REGULAR CITY COUNCIL MEETING AGENDA
MAY 4, 2009
 6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes, April 20, 2007 and April 27, 2009
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations
VI.     City Council Action  
1.      Request from Marion County F.O.P.  to close  N. Washington and E. Schwartz on June 13 for 2nd Annual Poker Run  
2.      Bid Award – 2009 MFT Street Maintenance Materials –Patch Mix
3.      Bid Award – 2008 & 2009 MFT Street & Sidewalk Improvements Project
4.      Bid Award – Renovation of East Elevated Water Tower – (Bid Opening  at 2:00 p.m. on 5/04/09)
5.      Amendment to Garbage and Refuse Contract – Extending Termination Date from May 31, 2009 to December 31, 2009
6.      Policy for Health Insurance Incentive
7.      Consideration of Funding for U.S. Route 50 Coalition
8.      Selection of Mayor Pro-tem

SWEARING IN CEREMONY
        Kip Meador
        Steve Huddleston
        Mayor Pro-Tem
        Boards and Commissions

VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Adjournment

Thomas F. Christie,
City Manager

_________________________________________________________________________________
MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
 MAY 4, 2009
6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on Monday, May 4, 2009, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson.    
Council Members present upon roll call:
Councilman Tom Carr
Councilman Joe Hotze
Councilman Harold Blank
Councilman David Black   
Mayor Leonard E. Ferguson

Absent:  Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones  
City Clerk Jane Marshall
Finance Director Marilyn Shook
Public Works Director John Pruden  
Chief of Police Ronald Campo
Assistant to City Manager Bev West
Economic Development Director Tracey McDaneld
Code Enforcement Officer Brad Crow
Recreation Director Sherry Daniels
Library Director Kim Keller
Councilman Elect Kip Meador
Councilman Elect Steve Huddlestun
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential,
Several members of the public, along with
DOEM Director Terry Mulvany

II.     Prayer and Pledge of Allegiance
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.  


III.    Approval of Minutes – APRIL 20, 2009 and April 27, 2009
Minutes of Regular City Council Meeting of April 20, 2009 were presented for review.  
Councilman Black moved and Councilman Blank seconded the motion to approve the minutes of Regular Council Meeting of April 20, 2009 as written and waive the reading.  
Roll call vote.   AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS: None.  Motion declared carried.

Councilman Black moved and Councilman Carr seconded the motion to approve the minutes of Regular Council Meeting of April 27, 2009 as written and waive the reading.  
Roll call vote.   AYES:  Councilmen Hotze, Blank, Black and Carr.  NAYS: None.  Motion declared carried.


IV.     Presentation of Petitions and Public Comments
None.  


V.      Mayor’s Report and Presentations
Mayor Ferguson read a Proclamation by the Mayor, recognizing the accomplishments of its citizens as selected by the Greater Salem Chamber of Commerce and the Greater Salem Area Foundation and to be honored at a Dinner on May 8th.  Bob Jamison named as Salem’s Civic Achievement winner; John Kaburick and Henderson Trucking selected as Business Man and Industry of the Year; Susan Miller selected as Public Servant of the Year; Barb Smith recognized as Educator of the Year; Jim Somer recognized as Entrepreneur of the Year; Dr. S. Lakshmanan as Humanitarian of the Year; and Roger D. Kinney recognized for the Lifetime Achievement Award.  


VI.     City Council Action
1.      Request from Marion County F.O.P.  to close  N. Washington and E. Schwartz on June 13 for 2nd Annual Poker Run  
A request was received from Kevin Cripps, representing the Marion County F.O.P., for closure of North Washington Street and East Schwartz Street around the Courthouse from 8:00 a.m. to 11:00 a.m. on June 13 for their second annual Poker Run.  City Manager Christie recommended approval.   Councilman Carr moved and Councilman Black seconded the motion to approve the request from the Marion County F.O.P for closure of North Washington and East Schwartz Streets around the Courthouse from 8:00 a.m. to 11:00 a.m. on June 13 for their Poker Run.   Roll call vote.   AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS: None.  Motion declared carried.

2.      Bid Award – 2009 MFT Street Maintenance Materials –Patch Mix  (2009 MFT Maintenance Section 09-00000-00-GM)
Bids were solicited for 2009 MFT Patch Mix and were opened on April 28th and two vendors submitted bids.  City Manager Christie indicated that the low bid exceeds the engineers estimate by $16.00 per ton, however Director Pruden does not feel that re-bidding will result in a better bid; therefore he recommended acceptance of the low bid from Howell Paving/General Contractors for an amount of $70.00 per ton.   Councilman Black moved and Councilman Blank seconded the motion to accept the low bid from Howell Paving/General Contractors for the amount of $70.00 per ton for 2009 MFT Bituminous Patch Mixture.  Roll call vote.   AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS: None.  Motion declared carried.

3.      Bid Award – 2008 & 2009 MFT Street & Sidewalk Improvements Project
Bids were solicited for MFT 2008/2009 Street and Sidewalk Improvement Projects with bids being received from two vendors and the low bid was from Howell Asphalt & Paving for a total bid amount of $526,806.85.  City Manager Christie concurred with Public Works Director Pruden’s recommendation to approve the low bid, subject to proper contract document submittal.   Councilman Black moved and Councilman Carr seconded the motion to accept the low bid in the amount of $526,806.85, subject to proper contract document submittal, from Howell Asphalt & Paving, for 2008-2009 MFT Street and Sidewalk Improvement Projects.  Roll call vote.   AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS: None.  Motion declared carried.

4.      Bid Award – Renovation of East Elevated Water Tower – (Bid Opening  at 2:00 p.m. on 5/04/09)
Bids were solicited and opened on May 4 for renovation of east elevated water storage reservoir.  Three bids were received, with the low bid being from Hanfland Painting in the amount of $218,880.00.  City Manager Christie reported that this is within the budgeted amount.  Councilman Black moved and Councilman Blank seconded the motion to accept the low bid from Hanfland Painting in the amount of $218,880.00 for renovation of the east elevated water tower.  Roll call vote.   AYES:  Councilmen Hotze, Blank, Black, and Carr.  NAYS: None.  Motion declared carried.

5.      Amendment to Garbage and Refuse Contract – Extending Termination Date from May 31, 2009 to December 31, 2009
City Manager Christie explained the City’s current vendor for residential garbage collection and disposal has agreed to extend the current contract ending May 31, 2009 until December 31, 2009 with the base fee increased from $7.15 per month to $7.50 per month for residential household.  He explained that this increase is still less than the second lowest bidder from one year ago.  He concurred with recommendations of Public Works Director Pruden to extend this contract.   Councilman Black moved and Councilman Carr seconded the motion to approve the Amendment to the contract for Garbage and Refuse pick-up and disposal with D. B. S. Disposal until December 31, 2009 with an increased fee of $7.50 per month per residential household.  Roll call vote.   AYES:  Councilmen Blank, Black, Carr, and Hotze.  NAYS: None.  Motion declared carried.

6.      Policy for Health Insurance Incentive
City Manager Christie asked Council consideration establishing an incentive policy to encourage eligible employees to “opt out” of the City’s health insurance program.  Council asked that this issue come back at next Council Meeting for discussion.  

7.      Consideration of Funding for U.S. Route 50 Coalition
Mayor Ferguson reported that he attended a meeting with the US Route 50 Coalition last week and they have come to the conclusion that it is important to have a lobbyist working for the Coalition at this time.  They have contacted Chuck Hartke who is ready to start at a cost of $25,000.  The City of Salem’s amount would be $6,000.  Following brief discussion,  
Councilman Hotze moved and Councilman Carr seconded the motion to approve the expenditure of $6,000 representing the City of Salem’s share of the cost to hire a lobbyist for the US Route 50 Coalition.   Roll call vote.   AYES:  Councilmen Black, Carr, Hotze, and Blank.  NAYS: None.  Motion declared carried.

8.      Selection of Mayor Pro-tem
Mayor Ferguson recommended that Councilman Tom Carr be appointed as Mayor Pro-tem to serve in the absence of the Mayor.   Councilman Black moved and Councilman Hotze seconded the motion to approve the appointment of Tom Carr as Mayor Pro-tem.  Roll call vote.   AYES:  Councilmen Carr, Hotze, Blank, and Black.  NAYS: None.  Motion declared carried.

Presentation of Plaque of Appreciation to Out-Going Councilmen
Mayor Ferguson presented a plaque displaying the City Seal and an engraving in recognition and appreciation to Councilman Harold Blank and Councilman Joe Hotze for serving on the City Council.  

SWEARING IN CEREMONY
Mayor Ferguson administered the Official Oath of Office to Kip Meador and Steve Huddleston and presented them with their Certificate of Official Commission, being elected as City Councilmen.  Mrs. Meador and Mrs. Huddlestun stood by their husband’s side during the ceremony.

Mayor Ferguson presented the Official Oath of Office and the Certificate of Official Commission to Tom Carr being appointed as Mayor Pro-Tem.  He also presented the Official Oath of Office and Certificate of Official Commission to Tony Shook being re-appointed to the Police Pension Board and to Sharon Woodward being re-appointed to the Zoning Board of Appeals.    

Out-going Councilmen Harold Blank and Joe Hotze departed and new Councilmen, Councilmen Huddlestun and Councilman Meador took their seat at the Council Table.  


XI.     City Manager Report
city Manager Christie welcomed the new Council and said he was looking forward to working with them.  


XII.    City Attorney Report
None.  


XIII.   City Council Report
Councilman Carr and Councilman Black also welcomed the new Councilmen and indicated they were looking forward to working with them.  

Councilman Huddlestun thanked all who voted for him.

Mayor Ferguson shared the City Manager’s along with Councilmen Carr and Black’s comments, adding that he has had the opportunity to serve with several members of the community and on the Council and expressed pride that there has never been any wrong-doing on the City Council.  


XIV.    Adjournment
Councilman Black moved and Councilman Carr seconded the motion to adjourn at 6:52. p.m.  Roll call vote.   AYES:  Councilmen Carr, Meador, Huddlestun, and Black.  NAYS: None.  Motion declared carried.

A Reception preceded the City Council meeting in honor of out-going Councilmen Joe Hotze, Harold Blank, Councilmen-elect Kip Meador and Steve Huddlestun.  



Jane Marshall, CMC
City Clerk

Approved as written by City Council on May 18, 2009.
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