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City Council Minutes 6/01/2009
 CITY OF SALEM
REGULAR CITY COUNCIL MEETING AGENDA
JUNE 1, 2009
 6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge ojane Page 1  6/24/2009 Allegiance
III.    Approval of Minutes, May 18, 2009
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations
VI.     City Council Action  
1.      Request for use of Band Stage and Lighting in Bryan Park for Gospel Sing by Cornerstone Baptist Church on June 6th
2.      Authorization to Advertise for Sale City Owned Property at 1430 North Broadway
3.      Bid Award – Mitchell Street Improvements
4.      Rescind TIF #2 Loan to SBIC for Property Acquisition
5.      Resolution – Support to Make Application for Funding Through a Community Development Assistance Grant
6.      Consideration of Financial Support of World Coon Hunt Event
After Reports:
7.      Executive Session to Discuss:  
5ILCS 120/2( c)(1) Personnel Performance
5ILCS 120/2( c)(5) Sale of Property
8.      Approval of Closed Session Minutes of April 20, and April 27, 2009.


VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Adjournment

Thomas F. Christie
City Manager

                                                                   MINUTES                                 
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
 JUNE 1, 2009
6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on Monday, June 1, 2009, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson.    
Council Members present upon roll call:
Councilman Tom Carr
Councilman Kip Meador
Councilman Steve Huddlestun
Councilman David Black   
Mayor Leonard E. Ferguson

Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones  
City Clerk Jane Marshall
Finance Director Marilyn Shook
Public Works Director John Pruden  
Economic Development Director Tracey McDaneld
Code Enforcement Officer Brad Crow
Sergeant Larry Binnion
Recreation Director Sherry Daniels
DOEM Director Terry Mulvany
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential  
Several members of the public.   
Absent:
      Chief of Police Ron Campo
Library Director Kim Keller
Assistant to the City Manager Bev West

II.     Prayer and Pledge of Allegiance
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.  

III.    Approval of Minutes – May 18, 2009
Minutes of Regular City Council Meeting of May 18, 2009 were presented for review.  Councilman Carr moved and Councilman Black seconded the motion to approve the minutes of Regular Council Meeting of May 18, 2009 as written and waive the reading.   Roll call vote.   AYES:  Councilmen Carr, Meador, Huddleston, and Black.
NAYS: None.  Motion declared carried.

IV.     Presentation of Petitions and Public Comments
Mayor Ferguson commented that there are still three seats open on the Tourism Board and one on the Zoning Board of Appeals and asked for recommendations from the Council.

Mayor Ferguson explained that there has been a problem with grass clippings being blown in the streets.  He explained that this not only causes drainage problems and water to back up in the streets when the storm sewers get clogged, but it also makes our streets look bad.  He asked Code Enforcement Officer Crow to explain what is being done.  Officer Crow explained that at this time he is giving verbal warnings, however if the problem continues, citations will be issued.  

V.      Mayor’s Report and Presentations
No Report.

VI.     City Council Action

Moved to Agenda item #6

1.      Request for use of Band Stage and Lighting in Bryan Park for Gospel Sing by Cornerstone Baptist Church on June 6th
City Manager Christie advised that a request was received from Cornerstone Baptist Church for use of the band stage and lighting in Bryan Park from 6:00 to 8:00 p.m. on Saturday, June 6 for a gospel sing.  He advised that the normal fee for reserving the stage and lights is $50.00.  Ron Barlock, pastor of the Cornerstone Baptist Church was present to answer questions and thanked Council for their help.   Councilman Black moved and Councilman Carr seconded the motion to approve the request from Ron Barlock, pastor of the Cornerstone Baptist Church for use of the band stage and electricity at Bryan Park on Saturday from 6:00 to 8:00 p.m. on Saturday, June 6th for a Gospel Sing.  Roll call vote.  AYES:  Councilmen Huddleston, Black, Carr, and Meador.  NAYS: None.  Motion declared carried.

2.      Authorization to Advertise for Sale City Owned Property at 1430 North Broadway
City Manager Christie commented it was the intent of the Council to sell the house purchased from HUD for one dollar and in order to do this, Council must declare it as “surplus”.  He suggested the property be advertised for sale through sealed bids with a minimum bid amount of $20,000.   Councilman Black moved and Councilman Huddlestun seconded the motion to declare city owned property at 1430 North Broadway as surplus property and authorize the City Manager to advertise the sale of property through sealed bids with a minimum amount of $20,000.00.   Roll call vote.  AYES:  Councilmen Meador, Huddleston, Black, and Carr.  NAYS: None.  Motion declared carried.

3.      Bid Award – Mitchell Street Improvements
This Agenda Item was brought back from last council meeting after being tabled in order to determine if funding through TIF #1 was adequate to complete the entire length of road.  City Manager Christie suggested the contract be awarded to the low bidder.  He indicated that, at the request of Mayor Ferguson to hold off to see if this project will be approved under the Capital Bill, he has consulted with Mike Quandt regarding the effect on the project if it is held up for a few weeks.  He reported that it will shorten the contractor’s construction time and if we get the Capital Bill, we would have to re-bid the project and we probably would not get approval from IDOT until next year.  He expressed concern regarding how a later completion time of the road would effect the easement agreements.  Councilman Black suggested that it would not hurt to wait at least four weeks to see if we get funds from the Capital Bill, indicating if this happens we would re-direct TIF funds, if we don’t get the money, it will shorten the construction period.  He indicated that he had spoken with Public Works Director Pruden who indicated that there are enough projects that the TIF monies could be used for to benefit the community.  

Mayor Ferguson asked that this be tabled for two to four weeks to give time to consult with IDOT and the legislators.  City Manager Christie commented that property owners who have donated right-of-way agreements will be affected; he has been contacted by one regarding the completion date.  It was suggested that the property owners who have given easements be advised as to why this project is being held up.   
Councilman Black moved and Councilman Huddlestun seconded the motion to table Agenda Item #3, Bid Award – Mitchell Street Improvements until first Council Meeting in July.    Roll call vote.  AYES:  Councilmen Meador, Huddleston, and Black.  NAYS Councilman Carr.   Motion declared carried.

4.      Rescind TIF #2 Loan to SBIC for Property Acquisition
City Manager Christie reported that in June, 20098 the Council approved a supplemental TIF loan to SBIC in the amount of $35,000 for the proposed purchase of the Stanford Building for WBT.  Later the Council approved a CDSP loan in the amount of $550,000 that covered the anticipated expenses and the $35,000 loan was not used.  To correct the City’s records, the Council should rescind their action and the TIF loan.  
Councilman Black moved and Councilman Carr seconded the motion to rescind Council action taken at June 23, 2008 Council Meeting for the TIF #2 loan to SBIC in the amount of $35,000 at 3% interest for 7 years.   Roll call vote.  AYES:  Councilmen Meador, Huddleston, Black and Carr.  NAYS: None.  Motion declared carried.

5.      Resolution 2009-08 –  Resolution – Support to Make Application for Funding Through a Community Development Assistance Grant
City Manager Christie commented the Council is requested to authorize, by resolution, the application to the State of Illinois for a Community Assistance Program Grant.  The non-matching grant in the amount o $750,000 would provide operational funding for Egyptian Concrete.   Councilman Black moved and Councilman Huddlestun seconded the motion to approve Resolution 2009-08, a resolution in support of making application for funding through a community development assistance grant to benefit Egyptian Concrete.  Roll call vote.  AYES:  Councilmen Huddleston, Black, Carr and Meador.  NAYS: None.  Motion declared carried.

6.      Consideration of Financial Support of World Coon Hunt Event   (PKC Professional Kennel Club)  World Coon Hunt Event to be Held in Salem
Tourism Board Representative, Bob Haney reported that the PKC Professional Kennel Club National Coon Hunt has been held in Salem for the past few years.  We are one of the finalists in procuring the World Hunt to come to Salem.  This is a 10-day event held the last 10 days of October.  He commented that this event would not only benefit Salem area but Mt.Vernon and Centralia as well.   He indicated that there is a good chance they will come here and that we want to make every effort we can to get them to come.  He explained that this event was scheduled to be in Kentucky, but due to the ice storms, they have to find another location.  He asked Council consideration for some help with this project.   He requested up to $20,000 to assist the Marion County Fair Association in putting up a covering over Marion County Fair property to be used for this event.  (approx. 40 x 54 awning extension of the Exhibition Hall).  Following discussion,
Councilman Black moved and Councilman Carr seconded the motion to approve the expenditure of up to $20,000 to the Tourism Board to help with the covering at the Marion County Fair grounds for the PKC National Coon Hunt, contingent upon receiving a contract with the PKC.  Roll call vote.  AYES:  Councilmen Meador, Huddleston, Black, and Carr.  NAYS: None.  Motion declared carried.

After Reports:
7.      Executive Session to Discuss:  
5ILCS 120/2( c)(1) Personnel Performance
5ILCS 120/2( c)(5) Sale of Property

At 6:55 p.m. Councilman Black moved and Councilman Huddlestun seconded the motion to enter into closed session for the purpose to discuss Sale of Property and Personnel Performance.  
Councilman Carr asked that “Personnel Performance” discussion be tabled because he was not aware of what the matter to be discussed was about.   No second to the motion to table discussion on Personnel performance.  Motion died for lack of second.  

Roll call vote for motion to enter into closed session to discuss Sale of Property and Personnel Performance.   AYES:  Councilmen Huddleston, Black, Carr, and Meador.  NAYS: None.  Motion declared carried.

Five minute Break before Closed Session.  

RETURN TO OPEN SESSION AT 8:45 P.M.

8.      Approval of Closed Session Minutes of April 20, and April 27, 2009.
Councilman Black moved and Councilman Carr seconded the motion to approve closed session minutes of April 20, and April 27, 2009.   Roll call vote.  AYES:  Councilmen Carr, Meador, Huddleston, and Black.   NAYS: None.  Motion declared carried.

XI.     City Manager Report – None.  

XII.    City Attorney Report    - None

XIII.   City Council Report – None.  

XIV.    Adjournment
Councilman Carr moved and Councilman Black seconded the motion to adjourn at 8:55 p.m.   Roll call vote.  AYES:  Councilmen Meador, Huddleston, Black and Carr.  NAYS: None.  Motion declared carried.



Jane Marshall, CMC
City Clerk

Approved as written by City Council on June 15, 2009.