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City Council Minutes 9/21/2009
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 2009
6:00 P.M.
I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes,  September 8, 2009  
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentation 
VI.     City Council Action:
1.      CDAP/RF Loan Request – Rollinson’s Home Center
2.      Bid Award – New Hydraulic Hammer Breaker
3.      Bid Award – New Loader Backhoe
4.      Bills Payable
5.      Reports:
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
6.      Executive Session – Acquisition of Property
7.      Approval of Closed Session Minutes – September 8, 2009
8.      Ordinance Providing for the issue of $3,100,000 General Obligation Bonds, Series 2009 (Alternate Revenue Source), to Build and Equip a New Swimming Pool and Related Facilities  
        (Motion to table until 6:00 p.m. Tuesday, September 22, 2009)
X.      Adjournment – Adjourn to 6:00 p.m., Tuesday, September 22, 2009, at Salem City Hall, 101 S. Broadway, Salem, IL.  

Thomas F. Christie,
City Manager
_________________________________________________________________________________________________________________________

MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
 SEPTEMBER 21, 2009
6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on Monday, September 21, 2009, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson
Council Members present upon roll call:
Councilman Tom Carr
Councilman Kip Meador
Councilman Steve Huddlestun
Councilman David Black   
Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones  
City Clerk Jane Marshall
Public Works Director John Pruden
Finance Director Marilyn Shook
Economic Development Director Tracey McDaneld
Recreation Director Sherry Daniels
Chief of Police Ron Campo
Code Enforcement Officer Brad Crow
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential, along with several members of the public.   
Absent:
 DOEM Director Terry Mulvany
Assistant to the City Manager Bev West
Library Director Kim Keller

II.     Prayer and Pledge of Allegiance
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.  

III.    Approval of Minutes – september 8, 2009
Minutes of Regular City Council Meeting of September 8, 2009 were presented for review.  Councilman Carr moved and Councilman Huddlestun seconded the motion to approve the minutes of Regular Council Meeting of September 8, 2009 as written and waive the reading.  Roll call vote.  AYES:  Councilmen Carr, Meador, Huddleston, and Black.  NAYS: None.  Motion declared carried.

IV.     Presentation of Petitions and Public Comments
None.

V.      Mayor’s Report and Presentations
Commented that he has heard a lot of good comments about the road improvements in the City and he thanked Public Works Director Pruden.

VI.     City Council Action
1.      CDAP/RF Loan Request – Rollinson’s Home Center   
City Manager Christie reported that Mr. Ross Rollinson, owner of Rollinson’s Home Center is requesting a $15,000 loan to assist in renovating the interior and exterior of a building at the site for purpose of creating a new retail business.  The proposed business would offer for sale new and consigned furniture.  The loan would be 3% interest for a term of 5 years.  He also reported that the loan meets the justification standard on new job creation and that the committee has reviewed the application and is recommending Council approval.   He also recommended approval.  City Manager Christie advised that Ross Rollinson will be securing a personal guarantee.   
Councilman Carr moved and Councilman Huddlestun seconded the motion to approve the CDAP/RF loan request from Ross Rollinson for Rollinson’s Home Center, Inc. d/b/a Around Town Furniture & Consignment for $15,000.00 at 4% for 5 years.  Roll call vote.  AYES:  Councilmen Meador, Huddlestun, Black, and Carr.
        NAYS:  None.  Motion declared carried.  

2.      Bid Award – New Hydraulic Hammer Breaker
City Manager Christie reported that public Works budgeted $65,000 (including trade-in of old backhoe) to acquire a new hydraulic hammer breaker.  Bids were solicited for a hydraulic hammer breaker for Public Works and three were received.  Public Works Director Pruden is recommending acceptance and award from Diamond Equipment, Mt. Vernon, Il; although the bid is not the low bid, it is the best bid in that it carries the longest warranty and emits a reduced noise level.  City Manager Christie concurs and recommends award to Diamond Equipment for $20,987.00, with trade-in.  This equipment is for the water/sewer department.  Public Works Director Pruden gave an explanation of his recommendation.  Councilman Black moved and Councilman Meador seconded the motion to accept the bid in the amount of $20,987.00 From Diamond Equipment for an Allied BR927/S27 city hydraulic hammer that meets specs with 3-yr warranty.  Roll call vote.  AYES:  Councilmen Huddlestun Black, Carr, and Meador.  NAYS:  None.  Motion declared carried.  

3.      Bid Award – New Loader Backhoe
City Manager Christie reported that Public Works budgeted $65,000 (including trade-in of old backhoe) to acquire a new backhoe.  Bids were solicited and three were received. He advised that Director Pruden is recommending acceptance and award of the low bid from Diamond Equipment (CASE) of Mt. Vernon, IL, in the amount of $60,896.00, with trade-in; along with acceptance and approval of a lighting system upgrade option in the amount of $595.00.  City Manager Christie concurs and recommends the bid be awarded to Diamond for a total amount of $61,491.00.   This equipment is for the water/sewer maintenance department.  Following brief discussion, Councilman Carr moved and Councilman Black seconded the motion to accept the bid for a total amount of $61,491.00 from Diamond Equipment for CASE 580 SuperM Loader Backhoe and turn signal mounted strobe light upgrade kit.   Roll call vote.  AYES:  Councilmen Black, Carr, Meador, and Huddlestun.  NAYS:  None.  Motion declared carried.  

4.      Bills Payable
Bills payable listing for period ending September 21, 2009 for a total amount of $960,528.25 were presented.  Following review and discussion, Councilman Black moved and Councilman Huddlestun seconded the motion to approve bills payable as presented.  Roll call vote.  AYES:  Councilmen Carr, Meador, Huddlestun, and Black.  NAYS:  None.  Motion declared carried.  

5.      Reports:
XI.     City Manager Report
City Manager Christie commented on a question that was answered by Director Pruden from Councilman Black during review of the Bills Payable in reference to a payment to Curry & Assoc. for assistance with investigation at the water treatment plant.   He reported that the issue actually presented no danger to the public at any time, as soon as the departments were aware of the problem; the water plant ceased producing water and ran off of elevated towers and other storage devices until they were satisfied that there was no danger.  He commended Director Pruden, his staff, and our consultant, Mr. Curry for their fast and rapid response.   

This was in reference to an odor of ammonia at the water treatment plant during a backwashing of the filters.  Pruden advised that it was just an odor in the plant.  It never showed up in our finished water, any of our processed or raw water, or water in the system; and it did not show up in any of our tests.         

XII.    City Attorney Report
No Report.

XIII.   City Council Report
Councilman Carr commented there have been a lot of events going on in Salem – the Apple Fest, Blue Grass Festival, Power Days, and the Cruise.  He also complimented the Police Department for responding to the request to ask the people at the Power Days to take their helicopter rides away from the Bryan Park area because they were disturbing the Blue Grass Festival musicians.  

Councilman Meador had no report.

Councilman Huddlestun reported there have been several more vendors register for the PKC World Coon Hunt event to be held in Salem in October.  

Councilman Black had no report.  

6.      Executive Session – Acquisition of Property
At 6:25 p.m. Councilman Black moved and Councilman Carr seconded the motion to enter into Executive Session to discuss acquisition of property.  Roll call vote.  AYES:  Councilmen Meador, Huddlestun, Black, and Carr.  NAYS:  None.  Motion declared carried.  

Return to open session 7:08 p.m.
7.      Approval of Closed Session Minutes – September 8, 2009
Councilman Black moved and Councilman Huddlestun seconded the motion to approve Closed Session Minutes of September 8, 2009.  Roll call vote.  AYES:  Councilmen Huddlestun, Black, Carr, and Meador.  NAYS:  None.  Motion declared carried.  

8.      Ordinance Providing for the issue of $3,100,000 General Obligation Bonds, Series 2009 (Alternate Revenue Source), to Build and Equip a New Swimming Pool and Related Facilities  
Because this item it to be considered on Tuesday, at 7:12 p.m. Mayor Ferguson asked for a motion to adjourn until Tuesday.  Councilman Carr moved and Councilman Black seconded the motion to adjourn the meeting until 6:00 p.m. Tuesday, September 22, 2009.  Roll call vote.  AYES:  Councilmen Black, Carr, Meador, and Huddlestun.  NAYS:  None.  Motion declared carried.  

XIV.    Adjournment TO TIME CERTAIN – Meeting was adjourn to 6:00 p.m., Tuesday, September 22, 2009, at Salem City Hall, 101 S. Broadway, Salem, IL.  



Jane Marshall, CMC
City Clerk

Approved as written by City Council on October 5, 2009.