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City Council Minutes 10/19/2009
CITY OF SALEM
REGULAR CITY COUNCIL MEETING AGENDA
MONDAY, OCTOBER 19, 2009
 6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes, October 5, 2009
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations        
VI.     City Council Action:
1.      Jack Abbott – Self Funded Health Insurance Program
2.      Bid Award – Dump Truck for Public Works Department
3.      Ordinance – Second Reading – Creation of Additional Sergeant’s Position
4.      Fee Schedule – Swimming Pool
5.      Waiver of Bid Process – Police Radio Grant
6.      Resolution – Veterans’ Tribute

VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Reports
X.      Adjournment

Thomas F. Christie
City Manager
__________________________________________________________________________________________________________________
MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
 OCTOBER 19, 2009
6:00 P.M.
I.      Call To Order
The Salem City Council met in regular session on Monday, October 19, 2009, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson
Council Members present upon roll call:
Councilman Tom Carr             Councilman Kip Meador
Councilman Steve Huddlestun             Councilman David Black
Mayor Leonard E. Ferguson

Others Present:
City Manager Thomas F. Christie                 City Attorney Michael R. Jones
City Clerk Jane Marshall                Public Works Director John Pruden
Finance Director Marilyn Shook          Economic Dev  Director Tracey McDaneld
Recreation Director Sherry Daniels                      Chief of Police Ron Campo
Code Enforcement Officer Brad Crow                      Assistant to the City Manager Bev West
DOEM Director Terry Mulvany             Library Director Kim Keller
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential, US Sonet, along with several members of the public.   


II.     Prayer and Pledge of Allegiance
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the flag.  


III.    Approval of Minutes – October 5, 2009
Minutes of Regular City Council Meeting of October 5, 2009 were presented for review.  Councilman Carr moved and Councilman Meador seconded the motion to approve the minutes of Regular Council Meeting of October 5, 2009 as written and waive the reading.   Roll call vote.  AYES:  Councilmen Carr, Meador, Huddleston, and Black.  NAYS: None.  Motion declared carried.


IV.     Presentation of Petitions and Public Comments
None


V.      Mayor’s Report and Presentations
Mayor Ferguson presented an up-date on information obtained from the meeting with IDOT in Effingham regarding the US Route 50 project.  He reported that the funding for the environmental Phase I Study will come from the capital bill and it was decided that the first phase of the study for the expanded US Route 50 will begin at Lawrenceville and that the next allotment of money received for work on the project will be used to begin Phase I work in and around Salem.  He indicated that in the future the City Council will have to discuss ideas for Salem area with IDOT input.  


Item #7 – Bills Payable added to agenda.  

VI.     City Council Action
6.       Resolution 2009-11 – Veterans’ Tribute
Mayor Ferguson read in full a Resolution in Support of Veterans Tribute at Kaskaskia College.  The Enduring Freedom Committee at the College, in order to recognize a greater number of veterans in a more permanent manor, has developed and endorsed a plan to honor and pay everlasting tribute to all men and women who have served, and who are serving our country, through the erection of a living tribute in their honor.  This tribute will be located at the front of the main campus of the college and the names of each veteran and branch of service will be included.   Councilman Black moved and Councilman Huddlestun seconded the motion to approve Resolution 2009-11, a resolution in support of Veterans Tribute at Kaskaskia College.  Roll call vote.  AYES:  Councilmen Meador, Huddleston, Black and Carr.  NAYS: None.  Motion declared carried.

1.      Jack Abbott – Self Funded Health Insurance Program
City Manager Christie introduced, Jack Abbott with BAS, third party administrator who reviewed renewal costs for the City’s self-funded health insurance program.  Mr. Christie advised that Council is not being asked to take action tonight and that other companies have asked to make proposals on the coverage and will be accepted until the end of October.  

Mr. Abbott reviewed his prepared Benefit Plan Cost Summary, Marketing Comparison and PPO Savings Analysis and recommended Option #4 from the Chubb Group of IN.

2.      Bid Award – Dump Truck for Public Works Department
City Manager Christie reported this item was held over from the previous Council Meeting to allow the Public Works Director to solicit bids for a used truck.  Proposals were received today from three bidders.   Public Works Director Pruden recommended acceptance of the lowest bid from Joe Hotze Ford for a used 2006 model Freightliner Cab & Chassis truck for $36,175.  He also requested permission to purchase a new dump body, hydraulics, pumps and completed installation for a cost of $28,910. from Higgs Welding of Dietrich, IL.  Councilman Black commented this is a savings of $20,000 from the original bid for a new truck.   

City Attorney Jones advised Council should act upon the Agenda Item 2 – Bid Award for Public Works Dept Dump Truck that was tabled from October 5, Meeting.  Councilman Black moved and Councilman Carr seconded the motion to reject all bids received on October 5, 2009 for a new dump truck for the Public Works Dept.  Roll call vote.  AYES:  Councilmen Huddlestun, Black, Carr, and Meador.  NAYS:  None.  Motion declared carried.  

Councilman Black moved and Councilman Carr seconded the motion to approve acceptance of the low bid from Joe Hotze Ford in the amount of $36,175 for a used 2006 Ford Freightliner cab & chassis truck and the purchase of a new dump body, hydraulics, pumps and complete installation for a cost of $28,910 from Higgs Welding of Dietrich, IL.   Roll call vote.   AYES:  Councilmen Black, Carr, Meador and Huddlestun.   NAYS: None.  Motion declared carried.

3.      Ordinance 2009-18  – Second Reading – Amending Chapter 17 of the City Code - Creation of Additional Sergeant’s Position
City Manager Christie reported that Chief Campo is recommending the creation of an additional sergeant position (increase from 4 to 5) for the purpose to allow greater administrative and technical expertise within the department.  Chief Campo answered questions regarding same.  
Councilman Black moved and Councilman Carr seconded the motion to approve Ordinance 2009-18, amending Chapter 17, creating one additional position of Sergeant.  Roll call vote.   AYES:  Councilmen Meador, Huddleston, Black and Carr.  NAYS: None.  Motion declared carried.

4.      Fee Schedule – Swimming Pool
City Manager Christie referred to his and the Recreation Director’s recommendations for new rate schedule to increase the swimming pool fees, effective next pool season of 2010.  He recommended that the fees be determined in advance to afford adequate advanced notification to the public.  Mayor Ferguson commented he is not in favor of increasing the fees by 110% at the beginning, he suggested a smaller increase to begin with.  Councilman Black recognized with a new facility, there are additional costs, he suggested we stay with the suggested increase; suggesting NO charge for the first week the pool is open so that people can see the advantages of the new pool.   Recreation Director Daniels indicated there will be expanded hours and may have a lesser rate after 4:00 p.m.   This being first reading, no action taken.

5.      Waiver of Bid Process – Police Radio Grant
City Manager Christie reported the Police Dept. applied for and received a grant to purchase police radios.  Due to the time constraints of the grant Chief Campo was required to purchase the radios upon notification of the grant award.  The radios were purchased from the department’s current vendor which is the only vendor in the area furnishing Kenwood radios.  Council is asked to waive the bidding process and authorize payment as it exceeds the City Manager’s authorization limit.  Councilman Black moved and Councilman Huddlestun seconded the motion to waive the bidding process and to authorize payment in the amount of $10,704.00 to Global Technical Systems, Inc. for Kinwood Portable Radios and Heavy Duty Public Speakers.   Roll call vote.  AYES:  Councilmen Huddleston, Black, Carr, and Meador.  NAYS: None.  Motion declared carried.

7.  Bills Payable
Bills Payable listing for period ending October 19, 2009 for a total amount of $1,210,750.19 was presented for review.  Following review period, Councilman Black moved and Councilman Huddelstun seconded the motion to approve bills payable as presented.  Roll call vote.  AYES:  Councilmen Black, Carr, Meador, and Huddlestun.  NAYS:  None.  Motion declared carried.  


VII.    City Manager Report
City Manager Christie commented he is pleased to see how well the community is pulling together to help welcome the PKC 2009 World Championships participants to Salem.  
He further reported a need to hold a Special Council Meeting on November 24, 2009 to award bids for property and casualty insurance.


VIII.   City Attorney Report – None.


IX.     City Council Reports
Councilman Carr commented there will be a meeting on October 28 of the 2010 Complete Count Census Committee.  Also, persons interested in obtaining a job with the 2010 Census should call the toll-free number 1-866-861-2010.

Councilman Meador suggested we check on solar powered street lights to see if the costs could be reduced.  

Councilman Huddlestun also commented on the community being hospitable to the PKC Coon Hunters.  It was noted that Councilman Huddlestun put up banners welcoming the PKC coon hunters.

Councilman Black commented he is happy to see that the State mowed the I-57 exchange, it look nice.  He also suggested that the area at the beginning of the new Mitchell Street Extension needs to be cleaned up.

Others:  Mayor Ferguson asked about the parking situation in the park.  City Manager commented that Director Pruden and Chief Campo have worked out a solution with Principal John Boles.  

Chief Campo advised that the 1,000 block of North Rotan has been posted “No Parking 8am to 4pm”.  With regard to Bryan Park, out of fairness to the school, they have agreed to let run out the rest of this year and beginning start of school next spring, it will be posted “No Parking” or “Parking for Park Use Only”.   

Mayor Ferguson commented that the problem is now because of the construction, this is not addressing the problem now.  


X.      Adjournment
At 7:50 pm, Councilman Black moved and Councilman Huddlestun seconded the motion to adjourn the meeting.   Roll call vote.  AYES:  Councilmen Black, Carr, Meador, and Huddleston.   NAYS: None.  Motion declared carried.


Jane Marshall, CMC
City Clerk

Approved as written by City Council on November 2, 2009.

Video by US Sonet