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City Council Minutes 11/02/2009
CITY OF SALEM
REGULAR CITY COUNCIL MEETING AGENDA
MONDAY, NOVEMBER 2, 2009
 6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes, October19, 2009
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations
·       Swearing In Ceremony – Promotion to Sergeant – Susan Miller and Kyle Ambuehl    
VI.     City Council Action:
1.      Fee Schedule – Swimming Pool
2.      Rescind Award of Used Dump Truck
3.      Approve Purchase of  Used Dump Truck
After Reports
4.      Closed Session – 5ILCS 120/2( c)(5) - Acquisition of Property
5.      Approval of Executive Session Minutes of September 21, 2009
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Reports
X.      Adjournment

             Thomas F. Christie
Thomas F. Christie
City Manager

___________________________________________________________________________________________________________________________
MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
 NOVEMBER 2, 2009
6:00 P.M.

I.      Call To Order
The Salem City Council met in regular session on Monday, November 2, 2009, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Leonard E. Ferguson
Council Members present upon roll call:
Councilman Tom Carr
Councilman Kip Meador
Councilman Steve Huddlestun
Councilman David Black   
Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones  
City Clerk Jane Marshall
Public Works Director John Pruden
Finance Director Marilyn Shook
Economic Development Director Tracey McDaneld
Recreation Director Sherry Daniels
Chief of Police Ron Campo
Code Enforcement Officer Brad Crow
Assistant to the City Manager Bev West
Library Director Kim Keller
DOEM Director Terry Mulvany
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential, US Sonet – video recorded, and several members of the public.   

II.     Prayer and Pledge of Allegiance
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.  

III.    Approval of Minutes – October 19, 2009
Minutes of Regular City Council Meeting of October 19, 2009 were presented for review.  Councilman Black moved and Councilman Huddlestun seconded the motion to approve the minutes of Regular Council Meeting of October 19, 2009 as written and waive the reading.  Roll call vote.  AYES:  Councilmen Carr, Meador, Huddleston, and Black.  NAYS: None.  Motion declared carried.

IV.     Presentation of Petitions and Public Comments
No petitions or public comments.

V.      Mayor’s Report and Presentations
Swearing In Ceremony – Promotion to Sergeant – Susan Miller and Kyle Ambuehl
Mayor Ferguson administered the Oath of Office and presented the Official Commission to Susan Miller and Kyle Ambuehl upon their promotion to Sergeant for the Salem Police Department.  Several family members and friends were present to witness the ceremony.  

Resignation of Historical Commission Member, Richard Zivney
Mayor Ferguson presented a letter of resignation from Richard Zivney thanking the City for allowing him to be on the Historical Commission and advising due to his health he must resign.  Mayor Ferguson stated that a letter of appreciation will be sent to Mr. Zivney and asked for a motion to accept the resignation.  Councilman Carr moved, and Councilman Black seconded the motion to accept the resignation of Richard Zivney from the Historical Commission.  Roll call vote. AYES:  Councilmen Meador, Huddlestun, Black, and Carr.  NAYS:  None.  Motion declared carried.  

Approval of appointment to SCIRPDC (South Central Illinois Regional Planning & Development Council)
Mayor Ferguson reported that Harold Blank has been serving as representative for the City on the SCIRPDC.  Since he is no longer on the Council, the Mayor and Council can appoint whoever they choose to this board.  Ferguson advised that Mr. Blank has still been attending the SCIRPDC meetings and has recently been re-elected treasurer for that Commission.  He recommended re-appointment.  Councilman Black moved and Councilman Huddlestun seconded the motion to appoint Harold Blank to the SCIRPDC board.  Roll call vote.  AYES:  Councilmen Huddlestun, Black, Carr, and Meador.  NAYS:  None.  Motion declared carried.

Report from Library Director Kim Keller – Bill & Melinda Gates Grant  
Mayor Ferguson reviewed a Press Release from Kim Keller regarding training associated with a $20,800 computer project at the Library that was completed by her and Jane Marshall in a two-day advocacy training conference held in Decatur on October 21 and 22.  the conference was coordinated by the Gates Foundation and the Public Library Association.  Keller reported that the Library’s Opportunity Online grant will allow the purchase of 8 computers, peripherals, and associated training and technical support over a two-year period.  The grant requires the Library to have a match $7,800 during 2010 and 2011.   

Certificates of Appreciation – PKC World Coon Hunt Competition
Mayor Ferguson commented on the successful PKC World Coon Hunt Competition that was held in Salem during the past ten days.  He reported that he heard only good comments from our citizens and also from the hunters about the courtesy and respect shown by all.  David Allen Dial, with the Marion County Coon Hunters Club, expressed appreciation to the City, Marion County Fair Board, Marion County and Salem Township for all their support with this event.  

Mayor Ferguson, as well as the Council, expressed appreciation to everyone who helped with the event and presented Certificates of Appreciation to Councilman Steve and Kae Huddlestun, Tracey McDaneld, Marion County Fair Board, Chairman Bob Haney and the Salem Tourism Board, David Allen and Mary Dial, and Jill Combs for outstanding efforts to bring the professional Kennel Club’s 2009 Fall Super Stakes, Youth and World Championship Coon Hunting Competitions to Salem and for serving as exceptional ambassadors to the PKC Organization, Hunters, and Visitors during the event.  Also, copies of House Resolution No. 688, offered by Representative John D. Cavaletto congratulating the citizens of the City of Salem for hosting the Professional Kennel Club’s Youth and World Coon Hunting Championship were presented to each recipient of the Certificate of Appreciation.  

VI.     City Council Action
1.      Fee Schedule – Swimming Pool
City Manager Christie recommended approval of the fee schedule for the swimming pool as presented by Recreation Director Daniels at last Council Meeting, indicating that even with the proposed increase in fees, the general fund will still need to supplement the pool operations.  He commented that costs will increase for additional lifeguards, chemicals and utilities; asking should the fees be assessed to the actual users or to the entire public whether they use the pool or not.   He commented that he agreed with Councilman Black’s suggestion last meeting when the pool opens, to provide the first week free of charge.  

Mayor Ferguson strongly opposed the proposed increase in pool fees, suggesting a fee of $3.00 to $4.00 per person for the first year because if the fees are too high, people will not be able to afford to use the pool.  He commented that the larger increase is out of line and asked that the issue be tabled to allow more time for further study and for citizen comments.  

Councilman Black commented that the sales tax increase was to cover the costs to build a new pool - the pool fees are to cover the cost of operation of the pool.

Councilman Meador suggested some of the costs be made-up from concession sales, to which Recreation Director Daniels commented that the profit on concessions is minimal.  

Councilman Carr commented that the pool and the park do not make money, but it is good for the City.  The sales tax increase takes care of the basic pool, he thinks the people will be willing to pay more, but thinks $6.00 may be too high; $5.00 may be more in line.

Following lengthy discussion, Councilman Black moved, and Councilman Carr seconded the motion to table this item for one month to allow more time for citizen input and to gain additional information.  Roll call vote.  AYES:  Councilmen Huddlestun, Black, Carr and Meador.  NAYS:  None.  Motion declared carried.  

2.      Rescind Award of Used Dump Truck
Public Works Director Pruden reported that the used dump truck that was approved at last Council Meeting, did not meet the needs of the City; therefore he recommended that Council rescind their approval of the purchase of a used 2006 Ford Freightliner cab & chassis truck from Hotze Ford and the purchase of a new dump body, hydraulics, pumps and installation from Higgs Welding of Dietrich.  He further recommended approval of purchase of a used 2007 Ford F-750 dump truck from Hotze Ford that meets or exceeds all specifications in the request for proposals for the new truck, as well as the used truck.  Following brief discussion,
Councilman Black moved, and Councilman Carr seconded the motion to rescind approval of the 2006 Freightliner Dump Truck from Hotze Ford and the new dump body, hydraulics, pumps and installation from Higgs Welding that was approved at 10/19/09 Council Meeting.    Roll call vote.  AYES:  Councilmen Meador, Huddlestun, Black and Carr.  NAYS:  None.  Motion declared carried.  

3.      Approve Purchase of  Used Dump Truck
Councilman Black moved and Councilman Carr seconded the motion to approve purchase of a used 2007 Ford F-750 dump truck from Hoe Hotze Ford for a price of $59,575.00, including a 60 day powertrain warranty, 50/50 with the dealer; and to waive the bidding process.   Roll call vote.  AYES:  Councilmen Carr, Meador, Huddlestun, and Black.  NAYS:  None.  Motion declared carried.  

After Reports
4.      Closed Session – 5ILCS 120/2( c)(5) - Acquisition of Property
At 7:22 P.M. Councilman Black moved, and Councilman Huddlestun seconded the motion to enter into closed session for the purpose to discuss acquisition of property.  Roll call vote.  AYES:  Councilmen Meador, Huddlestun, Black and Carr.  NAYS:  None.  Motion declared carried.  

Return to Open Session at 8:08 P.M.
5.      Approval of Executive Session Minutes of September 21, 2009
Councilman Carr moved, and Councilman Black seconded the motion to approve the Closed Session minutes of September 21, 2009 as written.  Roll call vote.  AYES:  Councilmen Carr, Meador, Huddlestun, and Black.  NAYS:  None.  Motion declared carried.  

VII.    City Manager Report
City Manager Christie reported:
·       607 people have signed up on the City’s Facebook account for Social Networking and encouraged everyone to look at it
·       He; Economic Development Director McDaneld; Jim Somer, Neal Smith and John Andrews, representing SBIC attended the ICSC Deal Making     event in Chicago and reported a lot of contacts were made.
·       Public Auction held 10/31/09 for disposal of surplus City equipment and misc. items with receipts of $15,741.
·       He is very impressed with the swearing-in ceremony of new appointments and sees it as extremely meaningful to individuals engaged in the                process.

VIII.   City Attorney Report – No Report


IX.     City Council Reports
Councilman Carr complimented:
·       Public Works Director Pruden and the Public Works Department on all their help with the PKC event.
·       Pruden on the leaf vacuum collection
·       Jane Marshall for providing information on new pending legislation affecting cemeteries – stating “It is like killing a mosquito with a sledge          hammer”
·       Complimented all who participated in the PKC event in any way, the library chili supper, breakfast at the Community Center
·       Commented on the Halloween “Trick or Treat” event held downtown on the 30th with participation from local merchants, churches and the City.  A  lot of people enjoyed the evening.
·       Thanked everyone who participated in helping make the Coon Hunters feel welcome in any way – library chili supper and breakfast at the          Community Center.  Everyone working together on a common goal.   

Councilman Meador commented:
·       He wants to meet with Public Works John Pruden and Chief of Police Campo regarding solar lights and child first.
·       He was impressed that one of the youth prizes was a $4,000 scholarship – suggested the City should aid with a scholarship

Councilman Huddlestun commented:
·       The youth Auction held during the PKC event involved 90 some youth and Purina provided the lunch and merchandise for the auction was            donated by merchants from Salem.
·       He also mentioned Department of Emergency Management Director Terry Mulvany and 21 of his volunteers, along with Bob Bruce spent                countless hours at the Fair Grounds during the event.  

Councilman Black
·       commented that everyone he talked with about the PKC event were in favor of having the coon hunters here again, including the hunters who       were impressed with the welcome they received from the community.

Other:  Mayor Ferguson commented it was good to see all the kids and their parents dressed up to come down town for the Halloween event; adding it was good to see the City involved - the City Staff; DOEM, and churches working together.  

X.      Adjournment
There being no further business for discussion at 8:10 P.M., Councilman Carr moved, and Councilman Huddlestun seconded the motion to adjourn.  Roll call vote.  AYES:  Councilmen Meador, Huddlestun, Black and Carr.   NAYS:  None.  Motion declared carried.  



Jane Marshall, CMC
City Clerk

Approved as written by City Council on November 16, 2009.