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City Council Minutes 2010 02-01
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
February 1, 2010
 6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes, January 18, 2010
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentation
VI.     City Council Action
1.      Request for Use of Bryan Park and/or Nature Trail for Relay of Life Fund Raising Event
2.      SBIC – TIF #2 Redevelopment Agreement - #7 Carpenter Drive
3.      Ordinance Amending Chapter 2, Freedom of Information Implementation Designating Freedom of
Information (FOIA) Officer
After Reports:
4.      Executive Session – To Discuss Sale of Property
(No Action Following Closed Session)
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Adjournment
                        
Thomas F. Christie
City Manager
______________________________________________________________________________________________________________
            MINUTES                                 
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
 FEBRUARY 1, 2010, 6:00 P.M.

I.      CALL TO ORDER
The Salem City Council met in regular session on February 1, 2010, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor.
Council Members present upon roll call:
        Councilman Kip Meador
        Councilman Steve Huddlestun
        Councilman David Black
        Councilman Tom Carr
        Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones
Finance Director Marilyn Shook
Public Works Director John Pruden
Economic Development Director Tracey McDaneld
Acting Chief of Police Susan Miller
Code Enforcement Officer Brad Crow
Recreation Director Sherry Daniels
Assistant to the City Manager Bev West
Library Director Kim Keller
Media:  Salem Times Commoner, WJBD Radio, Centralia Sentinel
Several members of the public.
Absent:
        City Clerk Jane Marshall
        DOEM Director Terry Mulvany

II.     PRAYER AND PLEDGE OF ALLEGIANCE
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.

III.    APROVAL OF MINUTES – January 18, 2010
Minutes of Regular City Council Meeting of January 18, 2010 were presented for review.  Councilman Carr moved and Councilman Meador seconded the motion to approve the minutes of Regular Council Meeting of January 18, 2010 with a minor change pointed out by Councilman Black  (“he” should be “she” in the first paragraph on page 3) and waive the reading.  Roll call vote.  AYES:  Councilmen Black, Huddlestun, Meador, Carr, and Mayor Ferguson.  NAYS:  None

IV.     PRESENTATION OF PETITIONS AND PUBLIC COMMENTS - None.

V.      MAYOR’S REPORT AND PRESENTATIONS – None.

VI.     CITY COUNCIL ACTION
1.      Request for Use of Bryan Park and/or Nature Trail for Relay of Life Fund Raising
City Manager Christie referred to a letter from the organizers of the “Bark for Life” to use portions of Bryan Park and/or the Nature Trail for a Relay for Life activity, which will benefit the American Cancer Society.  The organizers would like to hold the event on Saturday, April 24th, with a rain date of May 22nd, if necessary.  Mr. Christie indicated that he has no objection, as long as the group cleans up after the event, as they have indicated they will do.  Mayor Ferguson asked if the event will be held on the same day as the City’s Arbor Day ceremony.  After confirming that it will be the same day, Mr. Pruden indicated that Keep Salem Beautiful and volunteers will be cleaning up the park, with the Arbor Day Ceremony at the stage at approximately 10:00 a.m.  “Bark for Life” organizer Dr. Dena Heflin indicated they would use the Nature Trail and portions of the park, rather than the stage.  Councilman Black moved and Councilman Huddlestun seconded the motion to allow the “Bark for Life” organizers to use the Nature Trail on April 24th, with a rain date of May 22nd.  Roll call vote.  AYES:  Councilmen Huddlestun, Meador, Carr, Black and Mayor Ferguson.  NAYS:  None.  Motion declared carried.  

2.      SBIC – TIF #2 Redevelopment Agreement – 7 Carpenter Drive
City Manager Christie indicated that this item originally came before City Council as a request from SBIC to remove the property from the TIF district.  After discussion, City Council postponed making a decision on this request until SBIC could have an opportunity to reevaluate the situation.  As a result, a redevelopment agreement has been drafted that will retain the property in the TIF district, but will reimburse SBIC for any increase in tax increment realized on the property by an increased assessed valuation.  McDaneld added that the original request from SBIC would have removed the property from the TIF, but left it in the Enterprise Zone.  The agreement will allow the City to continue to receive the increment, should the property sell and expand.  The City will continue to collect the $15,000 currently collected, but if the taxes increase to $17,000, the $2,000 will be reimbursed as part of the eligible redevelopment costs.  Councilman Black commended Finance Director Shetley for bringing this to Council’s attention at the time of the original request.  Councilman Black moved and Councilman Carr seconded that City Manager Christie be authorized to enter into a redevelopment agreement with Salem Business and Industrial Commission for #7 Carpenter Drive.   Roll call vote:  AYES: Councilmen Meador, Carr, Black, Huddlestun, and Mayor Ferguson.  NAYS:  None.  Motion declared carried.

3.      Ordinance/Amending Chapter 2, Freedom of Information Implementation Designating Freedom of Information (FOIA) Officer
City Manager Christie indicated this ordinance, which is presented for second reading, is basically the same ordinance presented at the first reading, except that the attachments have been removed.  Mr. Christie indicated the ordinance addresses some changes in FOIA regulations, and designates the City Clerk as the FOIA officer, Deputy City Clerk as the Assistant FOIA Officer, and allows the Chief of Police to appoint two officers to serve as additional Assistant FOIA Officers for the Police Department.  The attachments (sample letters and lists of documents) were removed to allow more flexibility, without requiring amendments to the ordinance.  City Manager Christie indicated he recommends approval.  Councilman Black moved and Councilman Carr seconded the motion to approve Ordinance 2010-02 Amending Chapter 2, Freedom of Information Implementation Designating Freedom of Information (FOIA) Officer.  Roll call vote.  AYES:  Councilmen Carr, Black, Huddlestun, Meador, Mayor Ferguson.  NAYS:  None.  Motion declared carried.

After Reports:
4.      Executive Session – To Discuss Sale of City Owned Property
At 6:19 p.m. Councilman Black moved and Councilman Huddlestun seconded the motion to enter into Closed Session to discuss Sale of City Owned Property.  Roll call vote:  AYES:  Councilmen Black, Huddlestun, Meador, Carr, and Mayor Ferguson.  NAYS:  None.  Motion declared carried.

V.      CITY MANAGER REPORTCity Manager Christie indicated the next regularly scheduled City Council meeting would fall on Monday, February 15th, which is President’s Day.  Mr. Christie indicated Council has traditionally moved the meeting to the next day.  Council consensus was to hold the meeting on Tuesday, February 16th at 6:00 p.m.

VI.     CITY ATTORNEY REPORTNo Report

VII.    CITY COUNCIL REPORT
Councilman Carr  - Councilman Carr reported that the Theater Committee will be performing a good play written and directed by Salemites, and encouraged everyone to attend.
Councilman Meador– Councilman Meador mentioned that there had been some damage to the Skatepark.  Director Pruden responded that the police made an arrest today, the fence company has been contacted, and the repairs will be made without cost to the City.  Councilman Meador mentioned there is also damage to the former Little League ball field fence in Bryan Park.  Director Pruden indicated Council had taken action years ago to dedicate the field for the high school’s use.  The fence was damaged by someone doing doughnuts in the parking lot and sliding into the fence.  Pruden added that he was going to delay repairs until spring, as the fence would probably be damaged again, if repairs are made now.
Councilman Huddlestun – No report.
Councilman Black No report.
Mayor Ferguson – Asked Director Pruden if the street sweeper could make a pass down South Hotze Road.

VIII.   ADJOURNMENT
There being no further business for discussion, at 8:15 p.m., Councilman Black moved and Councilman Carr seconded the motion to adjourn.  Roll call vote:  AYES:  Councilmen Huddlestun, Black, Meador, Carr and Mayor Ferguson.  NAYS:  None.  Motion declared carried.



Jane Marshall, CMC
City Clerk
by Bev West, Deputy City Clerk

Minutes approved as written by City Council on February 16, 2010.