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City Council Minutes 2010 03-01
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
MONDAY, MARCH 1, 2010
6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes, February 16, 2010
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentations
VI.     City Council Action
1.      Request for Use of Sweney Corner Park on Thursday, April 15th , from 5-7pm, by Salem Tea Party Patriots group to hold a Tea Party rally, including free hot dogs and some musical entertainment
2.      CDAP/RF Loan Request from County Materials Corporation
3.      Landfill Old 953B CAT Trackloader Engine Replacement
4.      Proposal for 2010 Groundwater Compliance Reporting at Landfill
5.      Proposal for Waste Relocation at Landfill
6.      Proposed Lot Layout, Section “J”,  for East Lawn Cemetery
VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Adjournment
Thomas F. Christie  
Thomas F. Christie
City Manager
________________________________________________________________________________________________________________________
                                              MINUTES                                  
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
 MARCH 1, 2010, 6:00 P.M.

I.      CALL TO ORDER
The Salem City Council met in regular session on February 1, 2010, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor Ferguson.
Council Members present upon roll call:
        Councilman Kip Meador
        Councilman Steve Huddlestun
        Councilman David Black
        Councilman Tom Carr
        Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones
City Clerk Jane Marshall
Finance Director Marilyn Shook
Public Works Director John Pruden
Economic Development Director Tracey McDaneld
Sergeant Jeff Mount
Code Enforcement Officer Brad Crow
Recreation Director Sherry Daniels
Assistant to the City Manager Bev West
Library Director Kim Keller
Media:  Salem Times Commoner, WJBD Radio, Centralia Sentinel, US Sonet (video taping)
Several members of the public.
Absent:
        DOEM Director Terry Mulvany
        Chief of Police Ron Campo

II.     PRAYER AND PLEDGE OF ALLEGIANCE
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.

III.    APROVAL OF MINUTES – February 16, 2010
Minutes of Regular City Council Meeting of February 16, 2010 were presented for review.
Councilman Carr moved and Councilman Meador seconded the motion to approve the minutes of Regular Council Meeting of February 16, 2010 as written and waive the reading.  Roll call vote.  AYES:  Councilmen Carr, Meador, Huddlestun, and Black.   NAYS:  None  Motion declared carried.  

IV.     PRESENTATION OF PETITIONS AND PUBLIC COMMENTS   - None.

V.      MAYOR’S REPORT AND PRESENTATIONS  - None.

VI.     CITY COUNCIL ACTION
1.      Request for Use of Sweney Corner Park on Thursday, April 15th , from 5-7pm, by Salem Tea Party Patriots group to hold a Tea Party rally, including free hot dogs and some musical entertainment
City Manager Christie presented a request from the Salem Tea Party Patriots to use Sweney Corner Park for a political rally on April 15, 2010 from 5:00 to &:00 p.m. to include food and music.  He commented that this group has used Sweney Corner previously; however previous uses did not include food and musical entertainment.  He had no objection and recommended council approval.  Councilman Black moved and Councilman Huddlestun seconded the motion to approve the request from the Salem Tea Party Patriots for use of Sweney Corner for a political rally on April 15th from 5-7 p.m. to include musical entertainment and offer free hot dogs.  Roll call vote.  AYES:  Councilmen Meador, Huddlestun, Black and Carr.   NAYS:  None  Motion declared carried.   
Susan Mohr and Sandy Hotz, local coordinators were present and thanked Council for their consideration.  

2.      CDAP/RLF Loan Request from County Materials Corporation
A CDAP loan request was received from County Materials Corporation (formerly Egyptian Concrete) in the amount of $275,000 to assist in purchasing specialized concrete forms. (5-year loan at 3% interest).  City Manager Christie advised that the City’s Loan Committee has reviewed the request and recommends approval.  Mr. Scott Boma, representing County Materials Corporation was present and answered several questions, including questions from Councilman Black regarding purchase orders to provide for payment of this loan.  Following discussion,
Councilman Carr moved and Councilman Huddlestun seconded the motion to approve the CDAP/RLF loan request from County Materials Corporation in the amount of $275,000 at 3% interest amortized for 5 years with a balloon payment in the 36th month; contingent upon:
·       Completed Creation forms for 60 FTE (full-time equivalent) employees by the end of the 12th month
·       51% of the 60 FTE created must meet the low-to-moderate income requirements set forth by HUD
·       Formal Release of Funds by the Department of Commerce and Economic Opportunity (DCEO)
·       Securing personal guarantees from both owners of County Materials Corporation, Mr. William Sonnentag and Mr. Timothy Sonnentag
·       Securing collateral position with a UCC filing on the equipment purchased with the RLF loan
Roll call vote.  AYES:  Councilmen Huddlestun, Black, Carr, and Meador.   NAYS:  None.  Motion declared carried.  

3.      Landfill Old 953B CAT Trackloader Engine Replacement
City Manager Christie reported that the City’s track loader used at the landfill has experienced engine failure.  This unit is necessary for compost site and loading duties at the landfill.  Public Works Director Pruden’s solicited quotes from two vendors, and is recommending the City purchase a used motor from Fabick Tractor for $12,500.  City Manager concurred with his recommendation.  Following brief discussion, Councilman Black moved and Councilman Carr seconded the motion to approve acceptance of the proposal from Fabick CAT for used engine and labor to remove and install, including 90-day/100% of motor cost warranty.  Roll call vote.  AYES:  Councilmen Black, Carr, Meador, and Huddlestun.  NAYS:  None  Motion declared carried.  

4.      Proposal for 2010 Groundwater Compliance Reporting at Landfill
An Engineering Services Proposal for Groundwater Compliance Reporting at the landfill was received from AECOM for an amount of $23,500.  Public Works Director Pruden reported that groundwater evaluation and reporting is required by IEPA and is recommending the authorization of this expenditure.  City Manager Christie concurred with the recommendation for approval.  Councilman Black moved and Councilman Huddlestun seconded the motion to approve acceptance of the proposal from AECOM Environment for 2010 quarterly and annual groundwater compliance reporting at the landfills for a cost of $23,500.   Roll call vote.  AYES:  Councilmen Carr, Meador, Huddlestun, and Black.   NAYS:  None  Motion declared carried.  

5.      Proposal for Waste Relocation at Landfill
Public Works Director Pruden provided a proposal from Blankenship Construction Company to relocate 16,900 cubic yards of waste at the landfill as part of the closure process.  City Manager Christie advised that this work was discussed earlier in the yare and the costs were factored into the waste collection fee increase.  The work is IEPA mandated.  He recommended approval.   Councilman Black moved and Councilman Meador seconded the motion to approve acceptance of the proposal from Blankenship Construction Company to provide labor and equipment needed to remove 16,900 cyds of overburden waste to adjacent remaining fill areas at the rate of $4.00/cyd for a cost not to exceed $67,600.00.  Roll call vote.  AYES:  Councilmen Meador, Huddlestun, Black, and Carr.   NAYS:  None  Motion declared carried.  

6.      Proposed Lot Layout, Section “J”,  for East Lawn Cemetery
Public Works Director Pruden  provided a plat showing the proposed lot layout of Section “J” of East Lawn Cemetery.  The proposed layout maximizes use of the cemetery’s available space.  City Manager Christie recommended Council approval.  Following discussion, Councilman Carr moved and Councilman Black seconded the motion to approve the proposed lot layout for Section “J” of East Lawn Cemetery.  Roll call vote.  AYES:  Councilmen Huddlestun, Black, Carr, and Meador.   NAYS:  None  Motion declared carried.  

VII.    CITY MANAGER REPORT
·       City Manager Christie explained that the Employee Insurance Committee has considered a wellness program for the employees and their families who are on the City insurance plan.  Approx. 25 employees have already shown an interest and the Committee wanted to get Council thoughts before they pursued it any farther.   Christie commented that the employee would be required to sign up for one year, the City would pay the membership fees and the employee would reimburse the City through payroll deductions at 50%.  He reported that the Committee has looked at providing other wellness benefits, including flu shots, smoking cessation and weight loss programs to improve wellness of employees.  Matt Schaubert, representing Public Works employees, commented and answered questions.  Councilmen were in favor of  preventative maintenance programs for employees and families who are on city insurance plan.  Councilman Black suggested that the *employee City should pay a fixed amount.  

·       He learned at the Illinois City Manager's Winter Conference and Board Meeting he attended last week that a Pension Fairness for Illinois Communities Coalition has been formed by municipalities through the Northwest Municipal Conference to solve the public safety pension crisis.  They are working toward a new pension system that is fair and sustainable.  For municipalities and other taxing bodies interested in working with the Coalition, the suggested contribution is $1,000 plus.  Christie asked Council to consider joining this Coalition.  

VIII.   CITY ATTORNEY REPORT -  No report.

IX.     CITY COUNCIL REPORTS
Councilman Carr
Councilman Carr encouraged everyone to fill out and send in their 2010 Census reports.

Councilman Meador, Huddlestun and Black  Commented on the progress of the new swimming pool.  

Mayor Ferguson asked Public Works Director Pruden to study Broughton Road as it goes past the North side of the Salem Hospital.  He expressed concern for the safety of persons crossing the street in that area.  

X.      ADJOURNMENT
There being no further business for discussion at 7:00 p.m., Councilman Black moved and Councilman Huddlestun seconded the motion to adjourn.  Roll call vote.  AYES:  Councilmen Carr, Meador, Huddlestun, and Black.   NAYS:  None  Motion declared carried.  



Jane Marshall, CMC
City Clerk

Approved by City Council as corrected, March 15, 2010.