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City Council Minutes 2010 07-19
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
JULY 19, 2010
 6:00 P.M.

I.      Call to Order
II.     Prayer and Pledge of Allegiance
III.    Approval of Minutes,  July 6, 2010  
IV.     Presentation of Petitions/Public Comments
V.      Mayor’s Report and Presentation
VI.     City Council Action
1.      Bid Award – Sidewalk Improvements – McMackin Street
2.      Bid Award – Roof Replacement – Public Works Maintenance Building and Cemetery Maintenance Building
3.      Resolution – Illinois Transportation Enhancement Program (ITEP) Application
4.      Re-consideration of Expanded Pool Season
5.      Bills Payable
After Reports:
6.      Executive Session – 5 ILCS 120/2) ( c) (1) –  To discuss Compensation of Specific Employee
After Closed Session
7.      Approval of Closed Session Minutes of  7/06/2010
8.      Council May Take Action Regarding Compensation of Specific Employee

VII.    City Manager Report
VIII.   City Attorney Report
IX.     City Council Report
X.      Adjournment
                        
        
Thomas F. Christie,
City Manager
___________________________________________________________________________________________________

CITY OF SALEM
REGULAR CITY COUNCIL MEETING MINUTES
  JULY 19, 2010
6:00 P.M.

I.      CALL TO ORDER
The Salem City Council met in regular session on July 19, 2010, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall.  The meeting was called to order by Mayor.
Council Members present upon roll call:
        Councilman Kip Meador
        Councilman Steve Huddlestun
        Councilman David Black
        Councilman Tom Carr
        Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones
City Clerk Jane Marshall
Public Works Director John Pruden
Chief of Police Ron Campo
Code Enforcement Officer Brad Crow
Assistant to the City Manager Bev West
Recreation Director Sherry Daniels
Library Director Kim Keller
Economic Development Director Tracey McDaneld
Media:  Salem Times Commoner, WJBD Radio, Centralia Sentinel, and
Marion County Observer, along with members of the public.
Absent: 
DOEM Director Terry Mulvany
Finance Director Marilyn Shook


II.     PRAYER AND PLEDGE OF ALLEGIANCE
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.


III.    APROVAL OF MINUTES – July 6, 2010
Minutes of Regular City Council Meeting of July 6, 2010 were presented for review.  
Councilman Black moved and Councilman Huddlestun seconded the motion to approve the minutes of Regular Council Meeting of July 6, 2010 and waive the reading.   Roll call vote.  AYES:  Councilmen Meador, Huddlestun, Black and Carr.  NAYS:  None.  Motion declared carried.  


IV.     Presentation of Petitions/Public Comments
No petitions or comments


V.      Mayor’s Report and Presentations
No report


VI.     City Council Action  
1.      Bid Award – Sidewalk Improvements – McMackin Street
City Manager Christie reported this is a budgeted improvement for sidewalk maintenance; bids were solicited and three were received.  He further commented, although it is above the engineer’s estimate, he concurs with Director Pruden’s recommendation to accept the low bid from Depew and Owen in the amount of $17,068.50.   Councilman Black moved and Councilman Carr seconded the motion to accept the low bid from Depew and Owen Builders, Inc. in the amount of $17,068.50 for McMackin Street sidewalk improvements.  Roll call vote.  AYES: Councilman Huddlestun, Black, Carr, and Meador.  NAYS:  None.  Motion carried.    

2.      Bid Award – Roof Replacement – Public Works Maintenance Building and Cemetery Maintenance Building
City Manager Christie reported this is a budgeted project for roof replacement on the public works maintenance building and the cemetery maintenance building; bids were solicited with only one being received from Irwin’s Roofing & Specialty Coating for an amount of $7,300.00 for the Cemetery Maintenance Building and the amount of $25,800.00 for replacement of the Public Works Maintenance Building. He indicated that he was concerned about the lack of bidders, however the replacements are necessary and he concurs with Public Works Director Pruden’s recommendation to accept the bid.  Council discussed the proposals for both roof replacements.  Councilman Black moved and Councilman Carr seconded the motion to accept the bids from Irwin’s Roofing & Specialty Coating for roof replacement of the Cemetery Maintenance Shed for a cost of $7,300.00 and the Public Works Maintenance Building for a cost of $25,800.00.   Roll call vote.  AYES: Councilman Meador, Huddlestun, Black and Carr.   NAYS:  none.  Motion carried.  

3.      Resolution 2010-06 - Resolution – Illinois Transportation Enhancement Program (ITEP) Application
City Manager Christie indicated that Public Works Director Pruden is pursuing ITEP funding assistance for a walking/bike trail around Bryan Park and has found that it would be helpful and almost necessary for Council to approve a resolution requesting the funding assistance as well as pledging  a 20% match.   The estimated cost of this project is $280,000.00.  Council questioned where the 20% match would come from.   City Manager Christie explained it would probably come from the General Fund, however there is no obligation to the City should they decide not to do it.  The phase-one engineering would be ready when funding is available.  Public Works Director Pruden explained this is a very competitive process and given the time table it may be something that rolls around at next budget time. Christie explained the State requires us to do phase-one engineering, which is concept and estimate of costs as part of the application process; the cost would be only a few hundred dollars for this.  Pruden explained the proposed project and answered questions.  Councilman Black moved and Councilman Huddlestun seconded the motion to approve Resolution 2010-06, a resolution approving support of the Illinois Transportation Enhancement Program (ITEP) and application by the City of Salem for funding for establishment of pedestrian and bicycle facilities around Bryan Park; and the commitment of local funds to the project equal to 20% of the project cost as required by agreement.   Roll call vote.  AYES: Councilman Carr, Meador, Huddlestun, and Black.   NAYS:  None.  Motion carried.    
4.      Re-consideration of Expanded Pool Season
City Manager Christie and Recreation Director Daniels requested direction from Council as to whether or not to extend the pool season beyond what is scheduled of August 14th.  Director Daniels presented estimated costs to keep the pool open; explaining past experience has been that pool attendance drops off dramatically after August 1st; indicating that staffing is a problem due to the lifeguards and managers returning to school and not being available to work.  Councilman Carr commented about it not being cost effective to extend the season. Councilman Black, Mayor Ferguson, Councilman Meador and Councilman Huddlestun spoke in favor of extending the pool season, either for regular hours or for just in the evenings and weekends, and for parties.  Councilman Carr commented it would be alright to extend the season if we could get managers and lifeguards, if not, we should forget about it and plan it for next year.  

City Manager Christie commented to make sure it is understood that after Sherry advertises for managers and lifeguards, and if she does not get lifeguards, then the pool cannot be opened; also, as you extend the season, the costs will not be reduced – the costs will go up, and the revenues will go down.  

Recreation Director Daniels agreed to try to find lifeguards and managers to work for the extended season.  

5.      Bills Payable
Bills payable listing for period ending July 19 for a total amount of $1,688,201.04 were presented for review.   City Manager Christie noted that the payment to Arrive, LLC in the amount of $349.00 should be removed due to the class being cancelled.  Payment of IML Registration fee for spouse of Councilman was questioned; to which Councilman stated he would make reimbursement.  Property Tax bill from Marion County Collector for WWTP/Country Club property was questioned – City Attorney to investigate.   Following review, Councilman Carr moved and Councilman Black seconded the motion to approve bills payable as presented.  Roll call vote.  AYES: Councilman Meador, Huddlestun, Black and Carr.  NAYS:  None.  Motion carried.  

After Reports:
6.      Executive Session – 5 ILCS 120/2) ( c) (1) –  To discuss Compensation of Specific Employee
At 7:25 p.m. Councilman Black moved and Councilman Meador seconded the motion to enter into Executive Session to discuss compensation of specific employee – with Mayor, City Council, City Manager, City Attorney, and City Clerk.  Roll call vote.  AYES: Councilman Carr, Meador, Huddlestun, and Black.   NAYS: None.  Motion carried.    

After Closed Session
7.      Approval of Closed Session Minutes of  7/06/2010
Upon return to open session at 8:26 p.m., Councilman Carr moved and Councilman Black seconded the motion to approve minutes of Executive Session of July 6, 2010 as amended.   Roll call vote.  AYES: Councilman Huddlestun, Black, Carr, and Meador.  NAYS:  None.  Motion carried.   

8.      Council May Take Action Regarding Compensation of Specific Employee
No action taken.  


VII.    City Manager Report
1.      City Manager Christie reported Staff has discussed possibility of having an employee pool party for all city employees and their families on July 30th from 8:00 p.m. to 11:00 p.m.   Asked if council would support the party.   No objections were heard.  

2.      City Manager Christie reported he has reviewed the information given to the City Attorney by Mr. Densford regarding his communication with IDOT concerning purchase of the property on East Main Street near his business where he has placed signage.  He indicated that the City Attorney and he both agree that there is nothing in this information indicating that the State will sell the property to Mr. Densford.  Christie asked if Council wanted to reconsider this off-premise sign issue.  City Attorney Jones commented Council has given him six months and suggested they let it go until then.

VIII.   City Attorney Report
No report

IX.     City Council Report
        Councilman Carr commented regarding a new law regarding traffic violation fines and its effects on the city.  

        Councilman Meador - thanked Public Works Director Pruden for sending the street sweeper to pick up the gravel and put it back on the street.  

        Councilman Huddlestun – No report

        Councilman Black
1.      Questioned swimming pool rules for the diving boards and because it was not on the agenda for action, requested that this item be put on next agenda.
2.      Campers in Bryan Park on Saturday- Recreation Director answered one of the group who participated in the Gospel Extravaganza brought their camper.  


X.      Adjournment
At 8:30 p.m., Councilman Black moved and Councilman Huddlestun                        seconded the motion to adjourn.   Roll call vote.  AYES: Councilman Black, Carr, Meador, and Huddlestun.   NAYS:  None.  Motion carried.



Jane Marshall, CMC
City Clerk

Approved as written by City Council on August 2, 2010.